Administrative Assistant 1, School of Nursing (8344)

Administrative Assistant 1, School of Nursing (8344) Idaho State University, United States about 10 hours ago

Location:

Pocatello, IDAHO Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions . Please note: This is a limited-service position. The continuation of the appointment is determined by the availability of funds such as grants, alternative funding sources and/or time frames such as pilot projects, alternative funding sources or program termination. Administrative Assistant 1, School of Nursing (8344) Pocatello

• Main Institution Information Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope.

ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to to be a part of our University community! Job Description To perform a wide variety of secretarial support functions; detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work. The successful candidate provides direct administrative support to the faculty, staff, and students of the undergraduate nursing program. This position serves as the first point of contact for visitors to the Beckley Building and plays a critical role in coordinating daily operations. The Administrative Assistant 1 models professional communication and collaboration in all interactions, assisting with organizing meetings, maintaining records, supporting events, and liaising with internal and external partners. This role requires flexibility, a willingness to adapt to evolving needs, and a strong commitment to teamwork within the School of Nursing. This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered. Key Responsibilities Student Support

• Serve as the primary front desk presence for the Beckley Building, greeting, assisting, and directing all visitors in a professional and welcoming manner.
• Act as a consistent point person for students, supporting their success by answering questions and connecting them to appropriate resources.
• Support new student orientation and recruiting activities.
• Assist the Student Nurses Association.
• Ensure classrooms and learning spaces are unlocked, prepared, and ready each day. Faculty & Program Support
• Provide comprehensive administrative support to undergraduate nursing faculty, students, and leadership.
• Support faculty and committees by scheduling meetings, preparing agendas, and taking minutes.
• Prepare undergraduate meeting minutes and submit for review and approval.
• Perform clerical duties: filing, typing, copying, binding, scanning, ordering supplies, and preparing documents.
• Assist the Director of Undergraduate Studies with daily operations and program needs.
• Develop and process purchase orders; receive and track deliveries.
• Coordinate food orders, setup, and logistics for undergraduate program events.
• Monitor and restock supplies in student/faculty lounges; report maintenance issues.
• Submit final expense reports for all School of Nursing faculty.
• Submit travel documentation for faculty and staff using Chrome River software.
• Provide additional administrative support to the Associate Dean as needed. Perform other duties as assigned in support of the School of Nursing. Compliance, Accreditation & Data Management
• Maintain computer and equipment inventory.
• Serve as the School of Nursing Safety Liaison. Minimum Qualifications Good knowledge of:
• Office support functions including word processing, filing, composing a variety of business documents and reception.
• Gathering and compiling data.
• Balancing and coordinating a workload for multiple projects. Specialty Requirements
• Some positions at ISU may require one or more of the following:
• Good knowledge of medical terminology and medical documents and the general benefits of Medicaid, Medicare and major insurance companies.
• Experience interpreting, ing, and explaining complex information or documents.

Additional Information ISU minimum for this classification is $17.25/hour, commensurate with education and experience. To be considered for this opportunity, on or before May 25, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note:

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions .

Posting Number:

req2730

Type:

Working 12 months per year

Position:

Limited Service Classified Staff

Division:

Kasiska Division of Health Sciences Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (

TTY/TTD:

711), or email ada.coordinatordhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations. _____________________________________________________________________________________________