Administrative Assistant

Administrative Assistant American Advanced Management Salida, CA Job Details Full-time $21 - $23 an hour 7 hours ago Benefits Health insurance Dental insurance Tuition reimbursement Vision insurance Qualifications Microsoft Excel Microsoft Outlook Medicare Customer inquiry handling Administrative experience High school diploma or GED Attention to detail Organizational skills Full Job Description Job Overview The Administrative Assistant - Communications & Facility Credentialing Coordinator is responsible for overseeing centralized email communications and supporting credentialing operations across multiple healthcare facilities. This role ensures timely responses to internal and external inquiries, efficient follow-up on outstanding matters, and proper coordination of facility credentialing to maintain compliance with payer, state, and federal requirements. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across various facilities. Duties Email & Communications Management Monitor and manage shared and individual email inboxes for multiple facilities.• Review, prioritize, and respond to communications in a timely and professional manner. Route inquiries to the appropriate department or facility when necessary. Track pending requests and ensure timely follow-up until resolution. Maintain organized electronic filing systems for correspondence.• Escalate urgent or compliance-related matters promptly. Ensure response-time standards are consistently met across all facilities. Maintain strict confidentiality of sensitive healthcare and business information Multi-Facility Credentialing Coordination Coordinate initial credentialing and recredentialing for multiple healthcare facilities. Prepare and submit facility applications to Medicare, Medicaid, and commercial insurance payers. Track credentialing application status and follow up regularly to prevent delays.• Maintain accurate credentialing files for each facility, including licenses, certifications, CLIA certificates, liability insurance, and accreditation documents. Monitor expiration dates and proactively manage renewals to ensure uninterrupted participation with payers. Serve as liaison between facilities, payers, and regulatory agencies. Assist in responding to audits, surveys, and payer documentation requests. Ensure compliance with federal, state, and payer-specific requirements across all locations. Maintain credentialing tracking logs and status reports for leadership review Job Requirements High school diploma required; associate's or bachelor's degree preferred. Minimum 2 years of administrative experience; healthcare or credentialing experience strongly preferred. Experience working in a multi-facility or multi-site healthcare environment preferred. Strong knowledge of payer credentialing processes (Medicare, Medicaid, and commercial plans). Proficiency in Microsoft Office (Outlook, Word, Excel). Excellent written and verbal communication skills. Strong organizational and follow-up skills. Ability to manage multiple priorities and meet deadlines Join us as an Administrative Assistant and become an integral part of a supportive team dedicated to operational excellence! Your enthusiasm for organization combined with your technical skills will help us deliver outstanding service while fostering a positive work environment.

Pay:

$21.00 - $23.00 per hour

Benefits:

Dental insurance Health insurance Tuition reimbursement Vision insurance

Work Location:

In person