Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support daily operations for a manufacturing environment in West Chicago, Illinois. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys coordinating logistics, maintaining accurate records, and working closely with shipping, receiving, and inventory teams. The role requires strong administrative judgment, consistent follow-through, and the ability to keep information organized in a fast-paced setting.

Responsibilities:

• Coordinate incoming and outgoing shipment schedules to help ensure timely movement of materials and finished goods.
• Prepare shipping documentation, including bills of lading and packing records, with a high degree of accuracy.
• Process customer and internal orders by allocating items, entering order details, and converting transfers into invoices when needed.
• Enter purchase order information into company systems and verify data for completeness and correctness.
• Close batch-related documentation as required to support operational and reporting needs.
• Maintain ongoing communication with shipping and receiving personnel to provide updates on stock availability and order status.
• Support inventory control activities by assisting with cycle counts and investigating discrepancies when identified.
• Take part in scheduled physical inventory events held twice per year and help keep inventory records up to date. Requirements
• At least 3 years of administrative support experience, preferably in a manufacturing, warehouse, or logistics setting.
• Proven ability to perform accurate data entry and manage multiple documentation tasks with strong attention to detail.
• Experience handling general office and administrative duties in a fast-moving work environment.
• Comfortable answering inbound calls and responding professionally to internal and external contacts.
• Familiarity with shipping paperwork, order processing, or inventory-related records is strongly preferred.
• Strong communication skills and the ability to work effectively with cross-functional teams.
• Proficiency with basic computer systems and office software used for tracking, reporting, and recordkeeping.

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