Administrative Assistant

About Us:

At AES, we are a dynamic live event technology company that specializes in providing cutting-edge solutions for corporate meetings, live music events, and theme parks. As a close-knit team, we foster a positive and collaborative culture. We are currently seeking an enthusiastic, organized, proactive, resourceful, and reliable individual to join our team in a long-term role with substantial opportunities for career growth.

Position:

Administrative Assistant Key Responsibilities:

• Provide comprehensive administrative support to ensure the smooth operation of our office.
• Manage phone calls, schedule meetings, and assist other team members as needed.
• Invoice tracking and verification.
• Execute various administrative tasks, including filing, typing, copying, binding, and scanning documents.
• Make travel arrangements for senior staff, such as booking flights, rental cars, and hotel or restaurant reservations.
• Demonstrate professional and polite communication through phone, email, and mail.
• Manage eBay listings and communication
• Support the team by assisting with organizational and communication tasks.
• Create and share scheduling and event-related information with the team.
• Provide information and respond to questions and requests from colleagues and clients.

Skills and Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
• MUST have Strong reporting and spreadsheet skills.
• Experience with Google Docs and OneDrive.
• Effective administrative writing skills.
• Self-motivated and proactive with a "can-do" attitude.
• Dependable, honest, and a positive team player.
• Strong sense of responsibility, ownership, and commitment to delivering high-quality results.
• Ability to handle confidential information with discretion.
• Ambitious and eager to take on challenges, with a "no task is too small" mindset.
• Strong organizational and problem-solving abilities.
• Excellent verbal communication and professionalism.

Education and Experience Requirements:

• High school diploma or equivalent education is required.
• A minimum of 3 years of administrative assistant experience.
• Knowledge of appropriate software, including Microsoft Office and Adobe Acrobat.
• Valid driver's license and current automobile insurance.

Application Process:

If you believe you are a great fit for our team, please email us the following:

• Your resume
• A cover letter explaining why you would be an excellent addition to our company We look forward to receiving your application and scheduling an interview in the upcoming week.

Thank you for considering a career with AES!

Job Type:

Full-time Pay:

$25.00

• $30.

00 per hour

Benefits:

401(k) Paid time off Retirement plan Application Question(s): Can you make a self calculation spreadsheet in Excel?

Education:

High school or equivalent (Preferred)

Experience:

Administrative:

3 years (Required) Ability to

Relocate:

Anaheim, CA 92805: Relocate before starting work (Required)

Work Location:

In person