Administrative Assistant

Summary of Position:

The Administrative Assistant is a key player in ensuring the efficient operation of our front office and supporting employees across the company. This position serves as a central point of contact for visitors, including employment candidates, vendors, and customers—while delivering exceptional customer service experience. Success in this role requires strong critical thinking, a proactive mindset, and the ability to anticipate needs and adapt quickly to change while maintaining the highest standards of integrity and professionalism. The ideal candidate demonstrates discretion when handling sensitive and confidential information and possesses an extraordinary work ethic that balances both team and business priorities. This individual plays a vital role in creating a seamless and professional environment that supports company operations and culture. Essential Duties for all

Employees :

• Maintain a clean and safe work environment that promotes work safety and product integrity.
• Must follow all Safety, HACCP & GMP requirements.
• Adaptable to a fast-paced environment.

Key Responsibilities:

Front Office Management:

Welcome and assist visitors, ensuring all check-in procedures are followed in accordance with company policies. Promptly answer and direct phone calls, using sound judgment to prioritize and distribute messages efficiently. Maintain a professional, organized, and timely approach to all front-desk responsibilities.

Clerical & Administrative Support:

Perform general office duties including photocopying, faxing, filing, mail distribution, and responding to ad hoc requests with accuracy and attention to detail.

Office Supply & Resource Management:

Collaboratively monitor and maintain inventory of office supplies, coordinate restocking while keeping environmental sustainability and financial responsibility in mind when making purchasing decisions.

Meeting & Communication Support:

Assist with PowerPoint presentations and ensure employee communication boards are regularly updated and relevant.

Cross-Functional Support:

Provide general administrative assistance to multiple departments including Accounting, Production, Maintenance, Environmental Health & Safety (EH&S), Legal, and Food Safety & Quality Assurance (FSQA).

Qualifications:

• High school diploma or equivalent required; minimum of three (3) years of experience in an Administrative Assistant or similar support role.
• Proven ability to multi-task and manage shifting priorities with professionalism, flexibility, and composure.
• Strong verbal and written communication skills, with excellent interpersonal abilities to interact effectively across all levels of the organization.
• Working experience in Microsoft Office Suite
• Demonstrates strong work ethic and reliability, including a willingness to work within a flexible schedule as needed to meet business demands.
• Bilingual, Spanish a plus

Physical Requirements:

• Prolonged sitting 95%
• Walking 10%
• Repetitive movement 80% Compensation The final determination of a successful candidate's starting pay will vary based on several factors, including market location, job related knowledge, skills, education, and experience.

The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this job specific job description. Our goal is to provide competitive pay that recognizes your experience, credentials, and education alongside our benefits program to meet your needs. Other Duties Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Equal Employment Opportunity George Chiala Farms, Inc. is an

Equal Opportunity Employer Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Vision insurance

Work Location:

In person