Administrative Assistant

Description We are looking for a dependable Administrative Assistant to join a detail-oriented services firm in San Diego, California. This position supports daily office operations, assists firm leadership, and helps maintain a positive experience for clients, vendors, and internal staff. The ideal candidate is organized, punctual, attentive in every interaction, and comfortable shifting priorities as business needs change. This opportunity is well suited for someone who takes pride in accuracy, values follow-through, and wants to grow into a broader administrative support role over time.

Responsibilities:

• Provide day-to-day administrative support to office leadership and partners, helping keep schedules, documents, and routine tasks organized and on track.
• Manage incoming and outgoing mail, distribute materials appropriately, and handle cash receipt collection with care and accuracy.
• Prepare, scan, copy, file, and organize business documents while maintaining strong attention to detail and confidentiality.
• Order and replenish office materials, kitchen items, and other workplace essentials to ensure the office remains fully stocked and functional.
• Serve as a reliable point of contact for clients by answering calls, responding to routine inquiries, and following up on outstanding invoices when needed.
• Coordinate with outside vendors on items such as postage, office supplies, and equipment-related service issues to support uninterrupted office operations.
• Complete data entry and general receptionist-style tasks that contribute to smooth front office administration.
• Adjust priorities throughout the day to meet changing requests from partners and support the broader administrative team as needed Requirements
• At least 1 year of administrative, office support, receptionist, or related experience.
• Strong punctuality, reliability, and commitment to maintaining a consistent onsite presence Monday through Friday.
• Strong communication skills with the ability to interact effectively with clients, partners, vendors, and colleagues.
• Demonstrated attention to detail and ability to handle sensitive or confidential information responsibly.
• Comfortable managing multiple responsibilities, staying organized, and shifting focus when urgent needs arise.
• Proficiency with common administrative tasks such as inbound call handling, data entry, document processing, and general office coordination.
• Willingness to take initiative, learn new responsibilities, and contribute with a positive, team-oriented attitude.
• Degree not required; relevant experience and a strong work ethic are valued.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .