Administrative Assistant

Description We are looking for a dependable Administrative Assistant to support daily front office operations in Glendale Heights, Illinois. This contract to permanent opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative processes organized, and handling a variety of clerical tasks with accuracy. The person in this role will serve as a key point of contact for visitors and callers while helping maintain smooth office workflow. Spanish language skills are welcomed for candidates who can assist in a bilingual workplace.

Responsibilities:

• Welcome visitors, create a positive first impression, and direct guests to the appropriate staff or department.
• Manage incoming calls through the main phone line and route inquiries efficiently while maintaining courteous communication.
• Coordinate inbound and outbound mail, including package handling and overnight shipments, to ensure timely distribution.
• Monitor inventory levels for office materials and place supply orders to keep the workplace fully stocked.
• Complete general clerical work such as filing, document organization, and routine record maintenance.
• Enter and update basic information in office records and administrative systems with attention to detail.
• Provide day-to-day administrative assistance to support office operations and address additional tasks as business needs change. Requirements
• Previous experience in an administrative assistant, receptionist, or general office support role.
• Ability to answer inbound calls effectively and manage front desk responsibilities efficiently.
• Strong organizational skills with the ability to handle filing, recordkeeping, and multiple priorities.
• Experience with data entry and routine clerical tasks in an office environment.
• Comfortable ordering supplies and supporting general office administration.
• Clear written and verbal communication skills with a detail-oriented demeanor.
• Bilingual Spanish skills are highly preferred.
• Reliability, attention to detail, and the ability to work independently in a fast-paced setting.
• Experience with Microsoft Outlook is a must!

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