Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily front office operations in Glendale Heights, Illinois. This contract to permanent opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative processes organized, and handling a variety of clerical tasks with accuracy. The person in this role will serve as a key point of contact for visitors and callers while helping maintain smooth office workflow. Spanish language skills are welcomed for candidates who can assist in a bilingual workplace.

Responsibilities:

• Welcome visitors, create a positive first impression, and direct guests to the appropriate staff or department.
• Manage incoming calls through the main phone line and route inquiries efficiently while maintaining courteous communication.
• Coordinate inbound and outbound mail, including package handling and overnight shipments, to ensure timely distribution.
• Monitor inventory levels for office materials and place supply orders to keep the workplace fully stocked.
• Complete general clerical work such as filing, document organization, and routine record maintenance.
• Enter and update basic information in office records and administrative systems with attention to detail.
• Provide day-to-day administrative assistance to support office operations and address additional tasks as business needs change.