Administrative Assistant - Allied Health

East Central College has opening for a part-time Administrative Assistant for the Allied Health department at the Washington location responsible for providing a variety of advanced administrative, confidential, and technical support to faculty, students and program students. This is a part time position not to exceed 19.75 hours per week.

Minimum Qualifications:

(A comparable amount of training, education or experience may be substituted for the minimum qualifications.) Completion of an Associate's degree and two years administrative support experience; four years preferred.

Essential Tasks:

( Employee must be able to perform the following essential functions to the satisfaction of the employee's supervisor .) Greet visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance. Establish and maintain cooperative working relationships with other employees between campuses to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully. Maintain office files, student files, and other appropriate records. Prepare syllabi, tests, and other documents as requested by Nursing & Allied Health Faculty and Coordinators/Directors. Assist with the student advisement process. Maintain inventory of office & clinical supplies. Assist Coordinators/Directors with clinical laboratory maintenance. Assist Coordinators/Directors with clinical compliance and onboarding of Allied Health students. Perform general clerical duties including organizing, filing, shredding, and photocopying documents and files, etc. Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports, and other materials pertaining to the Allied Health programs. Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes. Initiate, process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers. Schedule appointments, meetings, send out meeting notices, make travel arrangements, and maintain the department calendar. Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision. Salary will be commensurate with experience. East Central College is an Equal Opportunity Employer.