Administrative Assistant - Athletics - WHS

Administrative Assistant

• Athletics
• WHS Waukee Community School District WHS Activities
• Waukee, Iowa This job is also posted in TeachIowa, Iowa's Marketplace for education jobs, and Waukee Community School District Job Details

Job ID:

5724076

Application Deadline:

May 29, 2026 4:00 PM (Central Standard Time)

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description

Position Criteria:

High school diploma or equivalent Training and/or experience in secretarial responsibilities, preferred Proficient computer skills including Microsoft Office, preferred Experience with social media platforms and photoshop

Performance Criteria:

Marketing:

internal and external communication and promotion of Activities teams, events, and accomplishments

Activity Passes:

process orders and cash payments, work with LifeTouch for student passes, create family and staff passes, distribute

Athlete Paperwork:

process student athlete physical and concussion forms

Athletic Schedules:

from the AD's direction, make updates on all communication channels including CIML and Warriors websites

Camps/Clinics:

verify event details with coaches, setup on RegWorks for registration and payment processing, facilitate profitability calculation post-event and ensure staff payments

Cash Handling:

prepare cash boxes for gate workers, deposit gate income, deposit monies from team fundraising, deposit Activities income

Coaches Certification:

track and report compliance for concussion certification prior to the start of each season

Contracts:

produce, and manage event contracts with competitor schools for multiple sports seasons, including A/R

Eligibility:

monitor, track, and communicate athlete eligibility in the areas of academic, conduct, transfer, and homelessness

Event Management:

plan, promote and attend quarterly informational events for student athletes, parents & coaching staff

Game Print Materials:

produce roster/program with home and visiting team rosters, plus special editions for Senior Nights including coordination with outside vendors (i.e. UPS)

Office Tasks:

overseeing scheduling requests for the conference room, filing, tidying, procurement of office supplies, working with teams to ensure well-functioning office equipment

Phone Coverage:

answering incoming calls on the Activities phone line, serving internal and external customers, connecting to the intended recipient

Post-Season Awards:

working with coaches to prepare Varsity letters, associated pins and certificates to celebrate each team member's accomplishments during the season

Purchasing:

complete PO management working with staff, vendors, receiving, and business office (includes P-Card management, statement reconciliation for dept)

Rosters:

create and maintain based on coach's direction

Transportation:

work with coaches, Durham and additional charter companies to ensure timely transportation of teams to/from away events

Volunteer Coordination:

prepare the schedule of gate workers and publish to fill volunteer positions at each home sporting event, work to fill all spots when a volunteer cancels, attend and work the gate for home football games, and select home track meets Benefits included: IPERS retirement account Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost) 2 Personal Days 10 Sick days Employee use of District Facilities if a part of the Wellness program Wee Care

• Childcare available at cost for 6mos
• 5y for staff's children Mileage is reimbursed for approved work-related travel in your personal vehicle completed during scheduled work hours

Position Type:

Full-Time

Salary:

$21.83 Per Hour