Administrative Assistant

Administrative Assistant at Glocap Search Administrative Assistant at Glocap Search in Weehawken, New Jersey Posted in about 15 hours ago.

Type:

full-time

Job Description:

Our client, a prominent midtown investment firm, is seeking a TEMP Administrative Assistant to the

CEO & CFO

Office. This individual will predominantly focus on supporting the Executive Assistants to the

CEO & CFO.

The ideal candidate will be highly organized, proactive, flexible and detail oriented. This temp assignment will be about 2-3 months depending on the need of the firm.

Job Details COMPANY:

Investment Management

POSITION

TEMP Administrative Assistant to

CEO & CFO

Office

LOCATION

Midtown, New York

• fully onsite

HOURS:

9:00am

• 5:00pm

SALARY:

$30

• 45 an hour depending on experience Responsibilities Provide support to the CEO's and CFO's EA's
• work closely with EA to support

CEO & CFO

together, EA to pass on tasks when needed and/or work together on events, special occasions, etc. Personal tasks

• order/pickup coffee/drinks, breakfast/lunch when the

CEO & CFO

is in the office Manage CEO's conference room

• provide drinks/refreshments to guests and preparing and tidying up the area before and after each meeting Expense management
• collect receipts, process invoices, and submit all expense reimbursement requests through Concur Provide backup support to EA's as needed Contact management
• adding & updating personal/business contacts in database Shipment management
• send FedEx/USPS/UPS packages & tracking delivery progress. Update daily guest list check
• input outside guests into security system

Qualifications Experience:

3-5 years of experience in an administrative assistant role (preferably out of finance or hospitality)

Education:

Bachelor's degree preferred

Language:

Proficient in speaking Spanish and/or French and basic written skills preferred Organizational skills: Prioritizes effectively and manages multiple tasks seamlessly, with strong attention to detail

Confidentiality:

High level of discretion Interpersonal skills: Warm, personable, loyalty, focus