Administrative Assistant for TRIO Program (Grant-Funded)

OPEN UNTIL FILLED

- Perform administrative and secretarial duties to support the Director of Student Development and Support Services, TRIO Student Support Services (SSS) staff, and ensure efficient operation of the department. Position includes a wide variety of assignments, use of considerable judgment, and independent action. Perform routine clerical and receptionist duties. Maintain student database records. Assist in completing the Annual Performance Report (APR) submitted to the Department of Education on student success, retention, and graduation goals. Collect data and maintain records of project activities including the coordination of fiscal, personnel, purchasing, payroll, and monthly expenditure records. Gather data from the Institutional Effectiveness Office and Colleague system for the SSS Project Director. Coach participants in using computers and online College resources. Provide word processing and other office support to staff and students. Supervise work-study students assigned to project. Help organize Lunch and Learn workshops and other activities. Assist in preparation and maintenance of budget. Prepare travel, leave, reimbursement requests, and supply and equipment requisitions for the division. Collect and distribute divisional communications. Assist and/or participate in college-related activities. Maintain office in absence of supervisor. Enter requisitions into E-Procurement system. Periodically attend professional TRIO conferences and technology conferences to stay abreast of ever-changing practices. Participate in professional development and college activities such as Late Registration, Graduation, and Open House as needed. Perform other duties as assigned by immediate supervisor, the Director of Student Development and Support Services, or Vice President for Student Services. Associate's Degree in Office System's Technology or related field. Two years of administrative support experience. Experience with database management, word processing, spreadsheet applications, and budgets. Strong interpersonal and organizational skills. Ability to maintain confidentiality of records. Demonstrated administrative competencies through internal testing required. Experience working with diverse populations, experience in an educational setting preferred. Self-starter, organized, detail-oriented, ability to work independently, excellent customer service skills, ability to interact positively with faculty and students preferred.

PHYSICAL REQUIREMENTS

Generally works in a traditional climate-controlled office environment and requires the ability to sit for extended periods. Some walking, standing, and bending, with the ability to lift and maneuver items weighing up to 15 pounds required. Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines. In addition to regular office hours, position may sometimes require overtime and/or evening hours.