ADMINISTRATIVE ASSISTANT I

Posting Details Position Information Posting Number

SRGV8958

Working Title

ADMINISTRATIVE ASSISTANT I

Number of Vacancies 1 Location Rio Grande Valley, Texas Department Field Experiences FTE 1 FLSA Non-Exempt Scope of Job To provide skilled and routine administrative support to the head of a department and the departmental staff and/or faculty in an academic or non-academic area. Responsible to perform routine administrative support assignments for a department head. Maintains routine financial data, which includes monthly budget and status reports. Description of Duties Provides direct administrative support to the administrator of a department. Types letters, memos, reports, requisitions, and other material from notes and rough drafts. Composes routine correspondence for the signature of the supervisor which requires knowledge of subject matter and/or departmental procedures. Handles travel arrangements for supervisor and other office personnel. Orders supplies and arranges for repair of equipment. Reviews bookkeeping information and performs other routine bookkeeping tasks, including reconciliations. May assist in the preparation of budgets, grant requests, class schedules and other periodic reports. May assist in processing various student forms and requests for the appropriate review and approvals. May provide general program information and materials to students and/or direct students to the appropriate student services resources. May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education. Processes personnel actions upon direction of the supervisor. Monitors complex records and prepares reports from a variety of materials. Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. Maintains departmental and supervisor calendar and prepares daily schedule. Organizes and maintains filing systems. Screens visitors and telephone calls. Acts as a receptionist. Receives, sorts and distributes mail. May track vacation, arrange for back-up coverage and process time cards for any assigned employees. Performs other duties as assigned. Supervision Received Specific supervision from Department Chair or Director of a Department with less than 10 regular FTE's. Supervision Given May supervise assigned support staff and temporary employees. Required Education Associate degree or experience as outlined below. Preferred Education None. Licenses/Certifications None. Required Experience Two (2) years of office administrative experience. Experience may be substituted for education on a 1-on-1 basis Preferred Experience Experience obtained within higher education. Equipment Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes availability for work beyond regular office hours, including evenings and weekends, as needed. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Other Must have excellent interpersonal, organizational, and verbal skills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 02/20/2026 Grant Funded Position Yes If Yes, Provide Grant Expiration Date 06/30/2029 Posting Detail Information EEO Statement It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.