Administrative Assistant II

Administrative Assistant II#26-14354 $22 per hour Kohler, WI All On-site Job Description

Job Description:

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to business leaders and teams. The ideal candidate will demonstrate strong communication, coordination, and multitasking skills while maintaining a high level of professionalism and confidentiality. ________________________________________ Key Responsibilities

• Provide day-to-day administrative support including calendar management, meeting coordination, and travel arrangements
• Coordinate internal and external meetings, including logistics and follow-ups
• Ensure smooth execution of office operations and administrative processes
• Coordinate internal and external meetings, including logistics and follow-ups
• Act as a point of contact for stakeholders, ensuring timely communication and issue resolution
• Manage and organize emails, documents, and internal communications
• Maintain accurate records, files, and documentation systems
• Support expense tracking, invoicing, and basic financial administrative tasks
• Assist with project coordination and task tracking across teams
• Prepare reports, presentations, and meeting materials as required ________________________________________ Required Qualifications
• Minimum 4 years of relevant experience in an administrative assistant or similar role
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Detail-oriented with a high level of accuracy ________________________________________ Preferred Qualifications
• Experience supporting mid to senior-level leadership
• Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and scheduling platforms
• Experience in handling vendor coordination or cross-functional team support ________________________________________ Work Model
• Onsite requirement: 5 days/week; minimum 4 days per week in the office
• Must be able to work effectively in a fast-paced, collaborative environment ________________________________________ Additional Characteristics
• Strong problem-solving mindset with a proactive approach
• Ability to prioritize tasks and meet deadlines
• Professional demeanor with strong interpersonal skills

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."