Administrative Assistant II, Center for Professional Exploration and Development

Compensation:

$17.83 per hour This position will remain open until filled with first review of applications on June 1, 2026.

Compensation Type:

Non-Exempt Employment Type:

Regular Grade:

NE06 Position Summary This position is responsible for providing administrative support for the Center for Professional Exploration and Development.

MAJOR DUTIES

Assists in preparations for programs and events; provides support to faculty, staff, presenters and facilitators; develops menus and schedules food and beverage service. Assists in the design, preparation, and execution of Convocation Week in the Fall and Spring semesters. Maintains center files and records. Maintains the professional development database. Coordinates travel arrangements and processes travel reimbursement requests. Processes spend authorizations and expense reports, receipts, purchase orders, and reconciles purchase card transactions. Maintains the department calendar. Maintains office equipment and supplies; makes purchases as needed. Assists in maintaining the professional library collection. Tracks budgeted funds; reconciles accounts; manages spreadsheets. Sorts and distributes incoming mail. Answer phone calls and emails. Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of modern office practices and procedures. Knowledge of college and program policies and procedures. Knowledge of computers and job-related software programs. Skill in prioritizing and organizing work. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication.

SUPERVISORY CONTROLS

The Director of Training & Professional Development assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college and center policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for the operations of the Center for Professional Exploration and Development. Successful performance contributes to the efficiency and effectiveness of center operations.

CONTACTS

Contacts are typically with co-workers, other college employees, vendors, and employees of partner institutions. Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects. The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years. The following

REQUIRED

documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required". Cover Letter (Required) Curriculum Vitae (CV) or Resume (Required) List of 3 Supervisor References. (Required) Unofficial Transcripts with qualifying degree conferred. (Optional) Letters of Recommendation (Optional)

EEO STATEMENT

San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws. San Juan College serves as a regional leader in education and provides quality education to approximately 10,000 students seeking academic credit and non-credit programs through face-to-face and online classes each year. San Juan College is proud to serve a unique and culturally diverse population. Nestled in the northwest corner of New Mexico, Farmington is the hub of the Four Corners region and is home to the stunning main campus and four satellite centers of San Juan College. Farmington is located one hour south of Durango, Colorado, three hours northwest of Santa Fe and Albuquerque, and three hours southeast of Moab, Utah. Along with the phenomenal weather, Farmington offers over 50 beautifully maintained city parks and thousands of acres of terrain, enough to satisfy any outdoor enthusiast. Enjoy mountain biking, hiking, boating, skiing, off-roading and more, or spend time at any of our three rivers and four lakes. Farmington also boasts a superb variety of special cultural events, museums, galleries, and local theater group events year-round. Learn more about the Farmington area by clicking here. As a Platinum Family Friendly New Mexico Business, San Juan College is dedicated to maintaining a workplace with policies that allow employees and their families to thrive. We want you to achieve a fulfilling work-life balance, build long-term financial security, and explore the beautiful natural settings around us. Below are some of the benefits offered: Excellent medical, dental and vision coverage options Generous paid leave plans and holiday pay Public Employee Pension Plan (NMERB) Optional 403 (b) Tax Deferred Annuities, 457 and Roth Plans Flex Spending accounts Life and Disability coverage Employee Wellness Incentives Employee Assistance Program Tuition waiver Free SJC Gym Membership Free Library services San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.