Administrative Assistant - Workers Comp

Administrative Assistant - Workers Comp at SearchBuddy Administrative Assistant - Workers Comp at SearchBuddy in Signal Hill, California Posted in about 16 hours ago.

Type:

full-time

Job Description:

Administrative Assistant - Workers Compensation

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain and organize company records, including insurance and compliance documentation, Workers Compensation, and support audit readiness. Assist with departmental budgeting, tracking, and administrative coordination. Serve as a resource for internal systems and administrative software. Provide administrative support to team members, including record keeping, documentation, and scheduling. Maintain and manage electronic records, permits, and regulatory documentation. Support internal audits and inspections related to safety, environmental, and compliance standards. Track and document incidents, corrective actions, and related reporting. Participate in cross-functional meetings and committees; contribute to discussions and document outcomes. Attend and support inspections, audits, and safety-related activities. Assist with emergency preparedness efforts, including documentation and coordination. Provide backup support for related administrative or claims functions as needed. Represent the department on cross-functional initiatives and special projects. Maintain documentation of company policies, procedures, and related activities. Serve as a point of contact with external agencies or partners when needed. Assist with training efforts related to company policies, procedures, and compliance programs. Ensure required compliance training is tracked and completed. Maintain records related to security or internal requests. Follow all company policies and safety procedures, and report any incidents or concerns. Perform additional duties as assigned.

QUALIFICATIONS

To perform this role successfully, an individual must be able to carry out the essential duties with or without reasonable accommodation. The following outlines the general knowledge, skills, and abilities required.

ATTRIBUTES AND SKILLS

Ability to manage multiple priorities and projects effectively Strong initiative and proactive mindset Collaborative approach with strong teamwork and problem-solving skills Openness to new ideas and continuous improvement Effective verbal and written communication skills Strong attention to detail, including grammar and written accuracy Excellent organizational and time management abilities Ability to handle sensitive information with discretion Project coordination and administrative management skills Proficiency with standard office software and web-based tools Strong analytical and problem-solving capabilities