Administrative Coordinator

Administrative Coordinator R.L. Tool and Die, Co. Kenilworth, NJ Job Details Part-time $22 - $26 an hour 2 hours ago Benefits Health insurance Paid time off Flexible schedule Retirement plan Qualifications Google Workspace Organizational skills Clerical experience Productivity software Office management Appointment scheduling Guest services Full Job Description Job Overview R.L. Tool and Die Co. is seeking a highly organized and proactive Administrative Coordinator to support day-to-day business operations and serve as a central point of coordination across the office. This role is ideal for someone who enjoys working across administrative, operational, and bookkeeping tasks in a small business environment. The office coordinator will work closely with leadership and play a key role in maintaining organized processes, ensuring communication flows, and keeping daily operations running efficiently. Duties Manage front desk operations, greeting visitors and directing them appropriately with professionalism and courtesy Handle multi-line phone systems, screen calls, take messages, and transfer calls using proper phone etiquette Provide administrative support to leadership, including correspondence, scheduling, and document preparation Maintain organized digital and physical filing systems using Google Workspace and Microsoft Office applications Perform data entry, proofreading, and document management to ensure accuracy and clarity in communications Coordinate calendar management and schedule meetings or appointments as needed Assist with accounts payable and accounts receivable tasks, including invoice tracking and vendor coordination Support bookkeeping functions using Sage/QuickBooks (or similar accounting software) Assist with purchasing processes, including issuing purchase orders, price comparisons and communicating with vendors Coordinate shipping and receiving for incoming and outgoing materials Provide excellent customer service by responding to inquiries in person, by phone, or via email Support general office operations and help maintain efficient administrative systems Requirements 3+ years of experience in office management, clerical support, or administrative roles Strong organizational skills and attention to detail Ability to manage multiple priorities and work independently Proficiency in Microsoft Office Suite and Google Workspace Familiarity with Sage/QuickBooks or similar accounting software preferred Excellent written and verbal communication skills Ability to handle confidential information with discretion Preferred Skills Experience supporting operations in a small business environment Comfort working with financial records, documentation, and administrative systems Demonstrated ability to adapt quickly to new software and office systems Experience with payroll processing preferred What We Offer Flexible weekday schedule with some autonomy in setting hours Stable, team-oriented environment within an established company Competitive hourly rate based on experience Opportunity to gain hands-on experience across operations, finance, office management, and sales Direct exposure to business processes and leadership This role offers the opportunity to contribute meaningfully to a growing business while building a well-rounded skill set across operations and administration. Candidates who are proactive, detail-oriented, and enjoy supporting a collaborative team environment are encouraged to apply.

Pay:

$22.00 - $26.00 per hour

Benefits:

Flexible schedule Health insurance Paid time off Retirement plan

Work Location:

In person