Administrative Coordinator / Team Assistant

Administrative Coordinator / Team Assistant at Swoon Administrative Coordinator / Team Assistant at Swoon in Mossville, Illinois Posted in about 22 hours ago.

Type:

full-time

Job Description:

Administrative Coordinator / Team Assistant Location Mossville, IL Onsite - Monday through Friday Duration Contract through May 2027 with potential extension Pay Rate $18/hour About the Opportunity Our client, a global leader in the industrial and manufacturing space, is seeking an Administrative Coordinator to support daily team operations and leadership activities within a collaborative office environment. This role is ideal for someone with strong communication and organizational skills who enjoys supporting teams, coordinating activities, and helping maintain smooth day-to-day operations in a fast-paced environment. The selected candidate will support two directors and play a key role in team coordination, scheduling, travel support, and culture-focused activities. Responsibilities Provide administrative support to leadership and team members Coordinate calendars, meetings, and scheduling activities Assist with travel arrangements and expense reporting Support office operations, supply management, and team coordination Help organize team engagement initiatives and Culture Club events Prepare reports, presentations, and internal communications Maintain organized documentation and records Partner with administrative staff and cross-functional teams to support business needs Assist with day-to-day operational and coordination tasks to help the team run efficiently Qualifications 1-3 years of administrative, coordinator, office support, customer service, or event coordination experience Strong verbal and written communication skills Excellent organizational and multitasking abilities Comfortable working in a collaborative office environment Strong attention to detail and ability to prioritize tasks Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Positive attitude, professionalism, and willingness to support team initiatives Preferred Qualifications Experience scheduling meetings or coordinating calendars Exposure to travel coordination or expense management Experience supporting managers, team leads, or department operations Event coordination or team engagement experience Experience in corporate, manufacturing, or professional office environments Top Skills Communication Organizational Skills Collaboration What We're Looking For Strong interpersonal and communication skills High level of professionalism and reliability Ability to adapt in a fast-paced environment Team-oriented mindset with strong follow-through Someone proactive, energetic, and eager to grow professionally Additional Information Onsite office environment Monday-Friday schedule Supporting 2 Directors across 2 divisions Opportunity to contribute to team culture and engagement initiatives Long-term contract opportunity with extension potential through May 2027