Administrative Office Assistant: King or Queen of Quite A Lot!

RESPONSIBILITIES

The Office Assistant is responsible for the administrative and processing aspects of Patient Interaction, Billing and Collections, Marketing and Facility Management to ensure a smooth day to day operation of the Thrive Center. Displaying a high degree of initiative and independent judgment, the incumbent will collaborate closely to continually assess and maintain an efficient and effective business operating model in relationship to chiropractic care, therapeutic massage / bodywork, and other offerings. Develops and maintains effective working relationships with Thrive Center owners and staff ~ Taking "our" center collective to the

NEXT LEVEL.

Possesses a thorough knowledge of or will become thoroughly knowledgeable of current HIPAA policies and relevant regulations. Requires discretion and judgment to organize priorities, complete tasks and handle confidential information in a fast-paced environment. A real cracker-jack hawk for details ~ bestowing flair, grace, and a sense of humor! Priceless skill set acquisition, as well as self-development awaits. Enjoy!: https://uuwestport.org/blessing-of-your-work-by-john-odonohue/

DUTIES:

Client Patient Interaction > Serves as the initial point of contact for incoming patients. > Ensures all patients are appropriately processed. > Manages incoming phone inquires. > Schedules and verifies patient appointments. > Processes all related patient information, documentation, records and files in accordance with HIPAA regulatory requirements and guidelines. > Evaluates, develops and implements workflow / office systems to improve the patient experience. Billing and Collections > Maintains all patient information relative to account payables and receivables. > Verifies insurance coverage. > Processes all co-payments. > Processes (electronic/paper) invoicing. > Interacts and coordinates all third-party payer activities. > Complies and generates daily, weekly and monthly accounting reports. Marketing > Identifies opportunities for cross-selling or up-selling Thrive Center services & products to existing patient base. > Participates and works on in Worksite-Offsite Programs such as health fairs, fun-shops, health screenings and educational programs. > Initiates, promotes and maintains collaborative relationships with Thrive Center owners to identify new avenues of marketing the Thrive Center to the local community. > Other projects as created and designated. Facility Management > Maintains all office inventory supplies and nutritional supplement lines. > Provides office maintenance in the form of room preparation and general cleaning of common areas.

QUALIFICATIONS

> Minimum of 2 years of increasingly responsible administrative experience. > Knowledge of alternative healthcare offerings / modalities (chiropractic, bodywork & massage, nutrition, coaching, energy work, yoga, acupuncture), a plus. >

Interpersonal/communication:

Excellent interpersonal / intrapersonal communications skills and a good command of English language. A sense of humor & self-awareness welcomed daily. >

Time Management:

Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility to handle multiple tasks and deadline pressures. >

Leadership:

Demonstrates responsibility, forthrightness and integrity. Ability to skillfully handle issues of sensitive nature with respect to confidentiality. > Professional knowledge: Knowledge regarding office management and billing management. >

Critical Thinking/Decision Making:

Ability to appropriately evaluate all aspects of a situation and to independently make appropriate and timely decisions. >

Information Systems/Technology Skills:

Sound computer skills Including Microsoft Access, Excel, Word, Outlook and QuickBooks. Eclipse patient software knowledge preferred.

COMPENSATION AND BENEFITS

Hourly ( Compensation rate based on background and experience. Willing to train the right person!) 32-34 hour (minimum), 4-day work week / + Potential for additional hours. Exponential learning opportunities, on a myriad of levels! Base hours of coverage desired are: Monday / Tuesday ~ 10:00 AM - 6:30 PM [

Note:

Later start after the weekend :)] Thursday / Friday ~ 7:00 AM - 2:00 PM [

Note:

Early quit ~ Start your weekend early!] Consideration possibilities are also being given for 2 Part-Time positions. Applicants will be emailed additional information with regard to finer details, HYBRID flexibility, perks, and more! Further discussion upon applicancy. Candidates may also FAX their application materials to: 802-446-2508.

Job Types:

Full-time, Part-time Pay:

From $17.00 per hour

Benefits:

Employee discount Flexible schedule Professional development assistance

Work Location:

In person

Administrative Office Assistant:

King or Queen of Quite A Lot! Wallingford, VT 05773 From $17 an hour - Part-time, Full-time From $17 an hour - Part-time, Full-time

RESPONSIBILITIES

The Office Assistant is responsible for the administrative and processing aspects of Patient Interaction, Billing and Collections, Marketing and Facility Management to ensure a smooth day to day operation of the Thrive Center. Displaying a high degree of initiative and independent judgment, the incumbent will collaborate closely to continually assess and maintain an efficient and effective business operating model in relationship to chiropractic care, therapeutic massage / bodywork, and other offerings. Develops and maintains effective working relationships with Thrive Center owners and staff ~ Taking "our" center collective to the

NEXT LEVEL.

Possesses a thorough knowledge of or will become thoroughly knowledgeable of current HIPAA policies and relevant regulations. Requires discretion and judgment to organize priorities, complete tasks and handle confidential information in a fast-paced environment. A real cracker-jack hawk for details ~ bestowing flair, grace, and a sense of humor! Priceless skill set acquisition, as well as self-development awaits. Enjoy!: https://uuwestport.org/blessing-of-your-work-by-john-odonohue/

DUTIES:

Client Patient Interaction > Serves as the initial point of contact for incoming patients. > Ensures all patients are appropriately processed. > Manages incoming phone inquires. > Schedules and verifies patient appointments. > Processes all related patient information, documentation, records and files in accordance with HIPAA regulatory requirements and guidelines. > Evaluates, develops and implements workflow / office systems to improve the patient experience. Billing and Collections > Maintains all patient information relative to account payables and receivables. > Verifies insurance coverage. > Processes all co-payments. > Processes (electronic/paper) invoicing. > Interacts and coordinates all third-party payer activities. > Complies and generates daily, weekly and monthly accounting reports. Marketing > Identifies opportunities for cross-selling or up-selling Thrive Center services & products to existing patient base. > Participates and works on in Worksite-Offsite Programs such as health fairs, fun-shops, health screenings and educational programs. > Initiates, promotes and maintains collaborative relationships with Thrive Center owners to identify new avenues of marketing the Thrive Center to the local community. > Other projects as created and designated. Facility Management > Maintains all office inventory supplies and nutritional supplement lines. > Provides office maintenance in the form of room preparation and general cleaning of common areas.

QUALIFICATIONS

> Minimum of 2 years of increasingly responsible administrative experience. > Knowledge of alternative healthcare offerings / modalities (chiropractic, bodywork & massage, nutrition, coaching, energy work, yoga, acupuncture), a plus. >

Interpersonal/communication:

Excellent interpersonal / intrapersonal communications skills and a good command of English language. A sense of humor & self-awareness welcomed daily. >

Time Management:

Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility to handle multiple tasks and deadline pressures. >

Leadership:

Demonstrates responsibility, forthrightness and integrity. Ability to skillfully handle issues of sensitive nature with respect to confidentiality. > Professional knowledge: Knowledge regarding office management and billing management. >

Critical Thinking/Decision Making:

Ability to appropriately evaluate all aspects of a situation and to independently make appropriate and timely decisions. >

Information Systems/Technology Skills:

Sound computer skills Including Microsoft Access, Excel, Word, Outlook and QuickBooks. Eclipse patient software knowledge preferred.

COMPENSATION AND BENEFITS

Hourly ( Compensation rate based on background and experience. Willing to train the right person!) 32-34 hour (minimum), 4-day work week / + Potential for additional hours. Exponential learning opportunities, on a myriad of levels! Base hours of coverage desired are: Monday / Tuesday ~ 10:00 AM - 6:30 PM [

Note:

Later start after the weekend :)] Thursday / Friday ~ 7:00 AM - 2:00 PM [

Note:

Early quit ~ Start your weekend early!] Consideration possibilities are also being given for 2 Part-Time positions. Applicants will be emailed additional information with regard to finer details, HYBRID flexibility, perks, and more! Further discussion upon applicancy. Candidates may also FAX their application materials to: 802-446-2508.

Job Types:

Full-time, Part-time Pay:

From $17.00 per hour

Benefits:

Employee discount Flexible schedule Professional development assistance

Work Location:

In person