Administrative Support II - LW7737

Salary:

Depends on

Qualifications Location:

Gulfport, FL Job Type:

Full-Time Staff Division:

College of Law |

Dean Department:

Admissions/Student Financial Pl-COL FLSA:

Non-Exempt Bargaining Unit:

N/A Job Description Position Summary:

The Admissions Administrative Support II position provides high-level administrative support necessary to facilitate operational functions and responsibilities within the Office of Admissions and Student Financial Planning. Performs essential duties that support recruitment and admissions to meet the College of Law enrollment goals.

Essential Job Functions and Responsibilities:

Employment duties include, but are not limited to: Admissions Operations Support Process all JD applicant decisions and scholarship notifications. Send decision notifications via email. Prepare and mail admissions packets as requested. Manage all reconsideration requests (scholarship increase requests, program changes, defer requests, etc.). Generate status reports for key offices (Registrar, IT, Student Affairs, etc.). Provide updates leading up to orientation. Assist with application processing during high peak periods, as determined by the Assistant Dean of Enrollment. Assist with LL.M. application processing, troubleshooting and other areas as needed. Assist with updating student information into Banner as needed. Serve as liaison to LSAC Support Services to help identify, report, and assist in troubleshooting issues that may arise in UNITE. Event Planning Support Process recruitment registration for fall and spring JD recruiting, including registering for events, submitting payments, calendaring, packing, and shipping materials. Update recruit event information to Admissions Events web page. Coordinate and oversee event planning for all major Admissions-related special events and programs, including prospective student and admitted student open houses, and other ad-hoc events as needed. General Office Support Maintain inventory of office letterhead, envelopes, copy paper and staff business cards. Order office supplies; maintain supply inventory. Manage Master Calendar for Office of Admissions and Student Financial Planning. Provide backup support for check requests, office billing and reconciling statements. Cross-train with other administrative support to provide back-up as needed. Answer phones, emails, and correspondence. Run mail merges and mass mailings. Greet and assist visitors and set counseling appointments. Provide campus tours as needed. Maintain a collaborative work environment and work well with others. Lifting occasionally up to 20 lbs. Other duties as assigned.

Required Knowledge, Skills, and Abilities:

The knowledge, skills, and abilities for this role include: Strong technical skills. A high level of organization, accuracy, attention to detail, flexibility, multi-tasking, good judgement and interpersonal skills are required. Excellent follow-through is required. Strong customer service skills. Ability to work in a team environment as well as independently, and to maintain position and collaborative relationships with others. Should possess good written and verbal communication skills. Must always maintain confidentiality. Works to build an environment that promotes and facilitates the success of Diversity and Inclusive Excellence. Occasional night and weekend work may be required. Support the University's Mission and Values in their role.

Required Qualifications:

This position requires: AA/AS degree required. Will consider a combination of education and experience in lieu of degree. At least three to five years of administrative support experience required. Desire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place.

Work Environment:

Work duties are performed primarily in temperature-controlled offices, with frequent customer interaction Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.