Overview We are seeking an energetic and highly organized individual to serve as the Director of First Impressions (DOFI), a vital role that sets the tone for our organization's professional environment. The DOFI will be the welcoming face of our company, managing front desk operations with enthusiasm, ensuring seamless office management, and providing exceptional administrative support to executive leadership. This role offers an exciting opportunity to showcase your exceptional interpersonal skills, technical proficiency, and ability to juggle multiple responsibilities with positivity and precision. If you thrive in a dynamic environment where your organizational talents and proactive attitude can shine, this position is perfect for you! Duties Greet visitors and clients warmly, creating a positive first impression that reflects our company's professional culture Manage multi-line phone systems, screen calls, and direct inquiries efficiently using excellent phone etiquette Handle all front desk responsibilities including answering inquiries, scheduling appointments, and maintaining visitor logs Coordinate office operations such as filing, data entry, and managing office supplies to ensure smooth daily functioning Organize and support company events, meetings, and conferences by handling logistics, catering arrangements, and technical setup Assist with calendar management for executives by scheduling meetings, managing appointments, and coordinating business travel arrangements Maintain confidentiality when handling sensitive information and ensure secure document management using tools like DocuSign Skills Proven experience in office management or administrative roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and productivity software for efficient task execution Skilled in event planning, project coordination, and managing multiple priorities effectively Experience with QuickBooks or bookkeeping tasks to support financial record keeping Excellent typing speed combined with proofreading and transcription abilities for accurate documentation Familiarity with video conferencing software (e.g., Zoom, Microsoft Teams) for virtual meetings and internal communication Strong interpersonal skills with the ability to collaborate seamlessly with C-suite executives and team members alike Exceptional phone etiquette and customer service skills to create a welcoming environment for visitors and callers Ability to handle confidential information discreetly while maintaining high levels of professionalism Technical proficiency in managing office equipment and troubleshooting basic computer issues Experience in business travel arrangements, calendar management via Microsoft Outlook Calendar, and managing executive schedules Join us as the vital first point of contact—bringing energy, professionalism, and a can-do attitude to every interaction. Your organizational expertise will help foster a welcoming atmosphere while supporting our leadership team's success!

Pay:

$18.00 - $21.00 per hour Expected hours: 15.0 - 25.0 per week

Benefits:

Employee discount

Work Location:

In person