Job Summary:

This Executive Assistant position reports directly to the Vice President and General Manager of the mountain. This role provides executive assistance and project management support to the General Manager and other members of the resort Senior Leadership Team. If you are a proactive individual with a blend of personal drive, initiative, focus, and adaptability, along with a readiness to operate effectively behind the scenes, then this role is for you!

Success in this role requires:

Agility to learn new things, tools and processes Drive and desire to continue to expand the scope of the role by developing personal management systems to increase capacity Demonstrated passion for delivering an experience of a lifetime for our guests and employees Out front and able to anticipate the needs of the team to drive our priorities Ability to connect across all departments to successfully drive priorities and deliverables to ensure success Ambition to leverage this unique opportunity to achieve future career opportunities Emotional intelligence and integrity to maintain strict confidentiality on executive-level communication and the handling of sensitive information.

Job Specifications:

Starting Wage:

$57,784.00 - $76,440.00

Employment Type:

Year Round Shift Type:

Full Time hours available

Minimum Age:

At least 18 years of age

Housing Availability:

Yes Job Responsibilities:

Manage complex calendars, schedules, and facility bookings for the General Manager and leadership team. Coordinate all travel arrangements, itineraries, and expense reporting for the General Manager. Partner with the General Manager to track and communicate upcoming commitments, priorities, and responsibilities. Prepare meeting materials including agendas, presentations, contracts, permits, and reports. Maintain and organize filing systems, contact databases, organizational charts, and key calendars (manager schedules, budget timelines, etc.). Manage and maintain office equipment, service contracts, and administrative office upkeep. Support facilitation and execution of Resort Leadership Team and Senior Leadership Team meetings. Develop meeting agendas, build PowerPoint presentations, and track action items and follow-ups. Help ensure alignment and communication across leadership teams. Play a key role in workforce management initiatives, including scheduling optimization and labor alignment across departments. Support resort-wide goals related to labor tracking, efficiency, and reporting. Assist in developing and maintaining reports that help leaders make data Play a key role in supporting SLT strategy development and partnering with RLT to define goals and build lead measures that drive results Act as a Resort Employee Housing Liaison. Manage divisional housing allocations and oversee employee placement into housing. Plan, coordinate, and execute Senior Leadership offsite retreats. Plan and execute events including town halls, resort wide connections, and community stakeholder gatherings. Manage budgets related to the General Manager's office. Oversee purchasing, inventory, and site maintenance coordination. Manage leases, lease payments, and vendor/service agreements. Administer subscription and membership accounts (e.g., HOA, Chamber, publications). Assist with Mountain Money processes. Manage licensing requirements for Food & Beverage operations (liquor, operating, sales tax). Coordinate records retention and document management practices Demonstrate flexibility, dependability and a positive attitude. Demonstrate willingness and ability to support all frontline operations during high volume time periods, as needed. Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment. Support resort communication plans, training programs, and management outreach initiatives.

Job Requirements:

High School Diploma or GED 3+ Years previous administrative experience to an executive-level position Adequate knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks Excellent written and verbal communication skills Excellent organizational skills Fluent English Language skills The expected pay range is $57,784.00 - $76,440.00. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors. In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers. Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law. Requisition

ID 516134

Reference Date:

07/22/2026

Job Code Function:

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