Administrative Services Manager

Administrative Services Manager New Haven, CT Job Details Full-time $68,000 - $120,500 a year 1 day ago Qualifications Employee onboarding Contract review Report writing Event coordination Research 3 years Administrative experience Team development Hiring Supervising experience Policy & process development Managing budgets in a finance role Financial operations management Bachelor's degree Team management Office management Managing executive calendars Senior level Onboarding process management Cross-functional communication Overseeing training Organizational budget management Staff development Full Job Description Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Under the direction of the Section Chief and the Director of Finance and Administration, the Administrative Services Manager is responsible for planning, organizing and executing all administrative functions within the Section of Cardiovascular Medicine. Directly supervising the Administrative Team, including 11 Senior Administrative Assistants and Office Assistants. Hiring, onboarding and training of new staff. Developing and implementing administrative policies and procedures for the section. Planning of faculty meetings, retreats and other special events. Onboarding, credentialing and orientation of new faculty. Serving as the primary liaison with Human Resources, ITS, and Facilities. Working with the Dept of Internal Medicine to track and assign all office space within the Section. Monitoring faculty reimbursement and p-card processes. Sending communication on behalf of Section leaders to faculty and/or staff as needed. Required Skills and Abilities 1. Demonstrated ability to manage a team, including hiring, training and development of staff members. 2. Outstanding interpersonal skills to effectively communicate critical information across all levels of management with the Section, Dept and School. 3. Demonstrated ability to manage multiple projects simultaneously. Flexible and adaptable to change. 4. Highly organized and efficient. Preferred Skills and Abilities 1. Bachelor's Degree in relevant field plus five years of related experience, or a combination of education and experience, at least 2 of which are in a leadership position. Principal Responsibilities 1. Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned. Required Education and Experience Bachelor's Degree in a related field and a minimum of three years of related work experience or an equivalent combination of education and experience. Job Posting Date 03/26/2026 Job Category Manager Bargaining Unit NON Compensation Grade Administration & Operations Compensation Grade Profile Supervisor; Senior Associate (M5) Salary Range $68,000.00 - $120,500.00 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.