An Administrative Manager manages and directs administrative support for a company or organization or manages the business office at a smaller company. Directs clerical and administrative staff, manages supply orders and budgets, monitors company contracts or procedures, or directs equipment and office space use and maintenance.
Executive Administrator Custom Construction Services - 4.5 Minneapolis, MN Job Details Full-time $30 - $45 an hour 15 hours ago Benefits Paid training Mileage reimbursement Health insurance Paid time off Opportunities for advancement Qualifications Customer communication Teamwork Executive administrative support Attention to detail Office management Time management Full Job Description Executive Administrator Custom Construction Services - Twin Cities Metro Custom Construction Services is an established concrete and hardscape contractor serving the Twin Cities metro area. For more than 20 years, we've built our reputation on quality craftsmanship, strong customer relationships, and a commitment to continually improving the way we operate. We're seeking an experienced, highly organized Executive Administrator to work closely with company leadership and play a key role in both executive support and day-to-day business operations. This position requires more than traditional administrative skills. We're looking for someone who can anticipate needs, manage competing priorities, communicate professionally, and take ownership of important responsibilities without requiring constant direction. The right candidate will be comfortable moving between executive-level projects, operational coordination, customer communication, reporting, scheduling, and the countless details that keep a growing construction company moving forward. What You'll DoExecutive & Leadership Support As Executive Administrator, you'll work directly with company leadership to help manage priorities and keep important initiatives on track.
Responsibilities may include:
Coordinating executive schedules, meetings, appointments, and travel Managing communications and helping prioritize time-sensitive matters Preparing reports, presentations, agendas, and meeting materials Tracking action items and following up on deadlines and commitments Supporting company initiatives and high-priority projects Organizing information needed for leadership decisions Maintaining appropriate discretion when handling confidential company information Business Operations You'll also help coordinate the systems and processes that support daily company operations.
Responsibilities include:
Maintaining accurate information within CRM, QuickBooks, and other business systems Coordinating calendars, project deadlines, meetings, and company schedules Supporting payroll processing and related administrative functions Ordering materials, supplies, and other resources as needed Maintaining organized company records and documentation Identifying opportunities to improve administrative workflows and efficiency Helping ensure information moves accurately between leadership, office staff, sales, and production teams Customer & Team Communication Professional communication is an important part of this position.
You'll:
Serve as a professional point of contact for customers, vendors, employees, and other business partners Manage incoming calls, emails, and other communications Assist with customer questions and project-related communication Coordinate information between departments and company leadership Help maintain strong relationships throughout the customer experience Follow up on leads and assist with appointment scheduling when needed What We're Looking For The successful Executive Administrator will be someone who sees what needs to happen and takes the initiative to make it happen. We're looking for: Exceptional organizational and time-management skills Strong written and verbal communication Professional judgment and discretion Ability to prioritize multiple responsibilities in a fast-moving environment Strong attention to detail and accuracy Confidence working directly with company leadership Ability to work independently and take ownership of responsibilities Strong problem-solving and follow-through skills Comfort learning and using business technology and software A collaborative approach when working across departments A desire to improve processes rather than simply maintain them Experience in executive support, office administration, business operations, construction, project coordination, or a related field is preferred.
Compensation & Benefits Pay:
$30-$45 per hour, based on experience and qualifications At Custom Construction Services, we believe compensation should reflect the experience, responsibilities, and contributions each employee brings to the company.
Individual benefit packages may include:
Paid training and onboarding Yearly Employee Reward System Year-end bonus Health insurance benefits Retirement package Paid time off Mileage reimbursement Company apparel Private office Company events, including sporting events, cookouts, dinners, and more Professional development and advancement opportunities A Professional Workspace Designed for Success Our Executive Administrator works from a newly constructed 2025 facility designed to provide a comfortable, efficient, and professional working environment. You'll have access to: A private office High-performance computer equipment Dual high-resolution displays Modern and continuously updated business software Professional organizational tools and office resources Ample natural light Flexible meeting and collaboration spaces We continually invest in technology, systems, and workplace improvements that help our team operate efficiently and effectively. Why Custom Construction Services? We're a growing company that values accountability, initiative, professionalism, and continuous improvement. You'll work closely with leadership, gain visibility into multiple areas of the business, and have the opportunity to make a meaningful contribution to how the company operates and grows. For the right person, this isn't simply an administrative position. It's an opportunity to become a trusted part of the team responsible for keeping the business organized, responsive, and moving forward. Apply Today If you're highly organized, proactive, comfortable working with leadership, and ready for a position where your judgment and initiative are valued, we'd like to hear from you. Apply today through Indeed for the Executive Administrator position with Custom Construction Services. Custom Construction Services is an equal-opportunity employer and does not discriminate based on sex, race, age, or any other status protected by applicable law.
