Senior Executive

• Office Administration at Coforge Senior Executive
• Office Administration at Coforge in Rocky Hill, New Jersey Posted in 1 day ago.

Type:

full-time Senior Executive

• Office Administration Location: Princeton, NJ
• Need to be in office all working days Role Summary The Senior Executive
• Office Administration will be responsible for ensuring the smooth day-to-day functioning of office operations, facilities management, vendor coordination, workplace services, and administrative support.

The role will work closely with HR, IT, Finance, and business leaders to maintain a productive, safe, and efficient work environment while supporting employee and leadership requirements. Key Responsibilities Office & Facilities Management

• Ensure seamless daily office operations and workplace support services.
• Coordinate office maintenance, housekeeping, security, access control, and space management activities.
• Maintain a safe, organized, and professional work environment.
• Monitor office infrastructure and coordinate repairs and preventive maintenance. Vendor & Service Management
• Manage relationships with facility vendors, service providers, and building management teams.
• Track vendor performance and ensure compliance with agreed service levels.
• Support procurement activities, purchase requests, and contract renewals.
• Coordinate office supplies, equipment procurement, and inventory management. Administrative Operations
• Oversee reception, mail handling, courier services, and visitor management.
• Maintain office records, administrative documentation, and compliance-related files.
• Support onboarding logistics, workstation readiness, and employee workplace requirements.
• Coordinate travel, accommodation, and logistics support when required. Budget & Cost Management
• Track office administration expenses and support budget planning.
• Process invoices and ensure timely vendor payments in coordination with Finance.
• Identify opportunities for cost optimization without impacting service quality. Compliance & Workplace Safety
• Ensure compliance with workplace safety standards, office policies, and local regulations.
• Support audits, inspections, emergency preparedness activities, and compliance reporting.
• Maintain records related to facilities operations and statutory requirements. Meeting & Event Coordination
• Coordinate internal meetings, leadership visits, town halls, and employee engagement events.
• Manage meeting room scheduling, catering arrangements, and AV requirements.
• Support office-level events and executive meetings to ensure seamless execution. Stakeholder Management
• Collaborate with HR, IT, Finance, Procurement, and business teams to address operational needs.
• Serve as a point of contact for employees on office administration matters.
• Provide regular updates on office operations, facilities issues, and improvement initiatives. Required Qualifications
• Bachelor's degree in Business Administration, Operations Management, Hospitality, or a related field.
• 7-10 years of experience in Office Administration, Facilities Management, Workplace Services, or Corporate Administration.
• Experience managing vendors, facilities contracts, and workplace operations.
• Strong organizational, coordination, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Excellent communication and stakeholder management capabilities. Preferred Skills
• Experience supporting medium to large corporate office environments.
• Knowledge of workplace safety, facilities compliance, and procurement processes.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer-service orientation with attention to detail. Key Success Measures
• Efficient and uninterrupted office operations.
• High workplace service standards and employee satisfaction.
• Effective management of vendors, budgets, and facilities.
• Compliance with workplace policies and safety requirements.
• Seamless execution of meetings, events, and administrative activities.