An Administrative Manager manages and directs administrative support for a company or organization or manages the business office at a smaller company. Directs clerical and administrative staff, manages supply orders and budgets, monitors company contracts or procedures, or directs equipment and office space use and maintenance.
$70,000-$90,000+ (Higher compensation available for candidates with strong finance/accounting experience) Join a Respected Private Equity Firm Where You Can Build a Long-Term Career Our client is a well-established, boutique private equity firm headquartered in downtown Tampa. Since its founding in 2002, the firm has built an exceptional reputation while maintaining a collaborative, close-knit culture. With five partners and a small, high-performing team, this is an opportunity to become a trusted business partner to the firm's leadership—not simply an Executive Assistant. This position is ideal for an experienced administrative professional who enjoys being at the center of a growing organization, thrives in a fast-paced environment, and wants to build a long-term career supporting senior executives while taking ownership of operational, financial, and investor-facing responsibilities. This is a highly visible role where professionalism, discretion, and exceptional organizational skills are essential. Position Overview The Administrative Director serves as the operational backbone of the firm's executive leadership team. Working directly with the founding partners and investment professionals, you'll manage executive operations, coordinate investor communications, oversee office administration, and support financial processes while ensuring the office operates efficiently. This is a unique opportunity to become a trusted advisor and long-term partner within an established investment firm. Key ResponsibilitiesExecutive & Administrative Leadership Manage complex executive calendars for senior partners Coordinate domestic and international travel arrangements Prepare executive correspondence and confidential communications Serve as the primary front-office professional, greeting investors, clients, and guests Organize board meetings, partner meetings, and investor events Coordinate meeting logistics, agendas, presentations, and materials Support multiple executives simultaneously while balancing competing priorities Operations & Office Management Oversee daily office operations and administrative functions Manage vendor relationships and office services Maintain CRM data and reporting (DealCloud experience is a plus) Coordinate special projects across the investment team Develop and improve administrative processes and workflows Investor Relations Support Assist with investor communications and correspondence Coordinate fundraising and investor-related administrative activities Prepare presentation materials and documentation Maintain confidentiality while working with sensitive financial information Finance & Accounting Coordination Preferred but not required: Expense reporting and reconciliation Accounts Payable and Accounts Receivable coordination Bank reconciliations Wire transfer coordination Working alongside outsourced accounting partners Supporting financial reporting processes Candidates with experience handling high-dollar financial transactions, wire transfers, or financial operations within investment firms, family offices, banks, accounting firms, or other financial services organizations are highly encouraged to apply. QualificationsRequired 5+ years of Executive Assistant, Administrative Director, Office Manager, Chief of Staff support, or similar executive-level administrative experience Experience supporting senior executives or leadership teams Exceptional organizational and multitasking abilities Outstanding written and verbal communication skills Strong attention to detail and accuracy Professional presence with excellent interpersonal skills High level of discretion and confidentiality Strong Microsoft Office skills Ability to manage multiple priorities in a fast-paced environment Preferred Experience supporting executives within private equity, investment management, wealth management, financial services, banking, accounting, consulting, or professional services Experience coordinating accounting or finance functions CRM experience (DealCloud preferred) Experience managing investor communications Exposure to wire transfers, reconciliations, AP/AR, or expense management Bachelor's degree from a respected university is preferred but not required Who Will Thrive Here We're looking for someone who wants more than just another administrative position.
The ideal candidate is:
Looking for a long-term career home Highly dependable with a strong history of tenure Intelligent, resourceful, and proactive Warm, approachable, and polished Comfortable interacting with executives, investors, and business leaders Able to anticipate needs before they're asked Confident without being overbearing Naturally organized with exceptional attention to detail Able to maintain composure while managing multiple deadlines Why This Opportunity? This is an opportunity to become an integral part of a respected private equity firm where your contributions will have a direct impact on the success of the organization. Unlike a traditional Executive Assistant role, this position offers exposure to executive leadership, investor relations, operations, and finance while allowing you to build meaningful, long-term relationships with the firm's partners. The team values loyalty, professionalism, and individuals who are looking to grow alongside the firm for years to come. Compensation & Benefits Competitive salary of $70,000-$90,000+ , depending on experience Additional compensation may be available for candidates with significant finance/accounting experience Hybrid work environment Stable, highly respected boutique private equity firm Collaborative leadership team Long-term growth opportunity with significant responsibility and exposure Downtown Tampa office in the
