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AB
Adams Broadwell Joseph & Cardozo
Small Law Firm Administrator (Part-Time)
Career Insights for Administrative Manager
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What they do
An Administrative Manager manages and directs administrative support for a company or organization or manages the business office at a smaller company. Directs clerical and administrative staff, manages supply orders and budgets, monitors company contracts or procedures, or directs equipment and office space use and maintenance.
$118,226 / year median in California
+0% projected growth
Job Description
Small Law Firm Administrator (Part-Time) The Office Administrator is responsible for managing the day-to-day operations of a law firm with approximately 20 employees. The Firm has offices in South San Francisco and Sacramento. Primary Functions
- Oversee office operations, such as IT systems/business equipment, office supplies, inventory control, office services, facilities management, records management, safety, vendor management, and special projects as needed.
- Manage HR and personnel, including benefit plan reviews and updates.
- Recruit administrative support staff, including resume review, interviews, hiring and on-boarding.
- Manage and assess performance of support staff.
- Prepare, manage and file corporate records.
- Prepare agendas for meetings of the Firm's Board of Directors and Shareholder meetings, participate in management meetings and communicate updates, changes, or other developments relevant to the Firm's operations to appropriate employees.
- Coordinate special events, conference attendance, retreats and social functions. Qualifications (Experience, Knowledge, Skills and Abilities):
- Bachelors' degree in business administration or related field or an equivalent combination of education and/or work experience.
- Minimum of five years of experience in law firm (or equivalent) management with demonstrated leadership skills in human resources, information technology, facilities and financial management, ideally with a working knowledge of related legal/compliance regulations.
- Strong management ability, including written/oral communication and interpersonal skills required to interact with the Firm's employees and outside vendors.
- Ability to exercise sound judgment, discretion and foster positive and professional working relationships.
- Strong supervisory, organizational and project management skills with great attention to detail and ability to prioritize and multi-task.
- Experience using Microsoft Office Suite, including Outlook, Word and Excel.
- Ability to work in a clerical, office setting using standard office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines.
- Close visual acuity to prepare and analyze data and figures.