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Administrative Business Partner III Apollo Professional Solutions, Inc. - 3.8 South San Francisco, CA Job Details Contract $29 - $38 an hour 1 day ago Benefits 401(k) Vision insurance Qualifications Employee onboarding Teamwork Confidential information handling Zoom Word embeddings Administrative experience High school diploma or GED Organizational skills Video conferences (communication methods) Onboarding process management Microsoft Outlook Calendar Google Calendar Event activities coordination

Full Job Description Administrative Business Partner III Location:

South San Francisco, CA 94080

Worksite:

1 DNA Way, South San Francisco, CA 94080

Employment Type:

Contract Pay Rate:

$38.00/hour

Schedule:

Monday-Friday, Standard Business Hours Job Summary We are seeking an experienced and highly organized Administrative Business Partner III to provide administrative, operational, and coordination support in a fast-paced and collaborative environment. This role will support interview coordination, candidate experience, onboarding, calendar management, meetings and events, vendor coordination, procurement, and general office operations. The ideal candidate is proactive, detail-oriented, adaptable, and comfortable managing multiple priorities while working with employees, candidates, hiring teams, leadership, and cross-functional partners. Key Responsibilities Interview Coordination & Candidate Experience Coordinate end-to-end interview scheduling for external candidates. Serve as an onsite point of contact to provide candidates with a professional and welcoming experience. Administrative & Team Support Manage complex calendars and coordinate internal and external meetings. Organize in-person, virtual, and hybrid meetings using Google Meet, Zoom, and video conferencing tools. Maintain distribution lists and provide general office administrative support. Onboarding & Employee Experience Coordinate new-hire onboarding activities and first-month onboarding processes. Ensure equipment, technology, and site access are arranged for new employees. Operations & Vendor Support Submit and track facilities, technology, and service-related requests. Coordinate shipping, receiving, office supplies, and administrative services. Required Qualifications 3-5 years of experience in administrative support, business operations, project coordination, or a related field. Strong experience with calendar management, scheduling, meeting coordination, and event planning. Advanced proficiency with Google Workspace and Microsoft Office, including Gmail, Calendar, Sheets, Slides, Word, Excel, and PowerPoint. Experience with interview coordination, onboarding, recruiting support, or talent acquisition activities. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently, take ownership, and adapt to changing business needs. High level of professionalism and discretion when handling confidential information. Preferred Qualifications Experience supporting teams in biotechnology, pharmaceutical, healthcare, life sciences, or other regulated environments. Experience working in a startup, growth-stage, or rapidly changing organization. Familiarity with vendor management, procurement, purchasing, and office operations. Education High School Diploma or equivalent professional experience required. #

WCL Pay:

$29.00 - $38.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Vision insurance

Experience:

Administrative:

3 years (Preferred) business operations: 3 years (Preferred)

Work Location:

In person