Administrative Office Coordinator Prestige Floor Care - 2.9 Pelham, AL Job Details Full-time $15 - $20 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Project coordination Executive administrative support Driving Data entry Organizational skills Clerical experience Full Job Description The Administration & Operations Support role provides essential operational, reporting, and administrative support for Prestige Floor Care's Alabama office. This position ensures accurate monthly reporting, timely communication with leadership, and efficient coordination of project and sales documentation. The ideal candidate is detail‑oriented, organized, and proficient in Google Workspace, QuickBooks, and Excel‑based reporting.

Key Responsibilities:

Monthly Reporting & Data Management Prepare and submit monthly sales reports for Contec. Create monthly sales reports for Intelligence Design. Develop, update, and maintain NUtech project reports, ensuring accuracy and timely delivery. Track and organize project data using Google Sheets and shared drives. Financial & Administrative Support Create sales orders and invoices in QuickBooks for NUtech projects. Maintain organized digital and physical records for all project documentation. Assist with expense tracking, data entry, and administrative workflows. Operational Coordination Support daily office operations, including scheduling, communication, and coordination with technicians and project managers. Prepare internal updates, meeting notes, and client correspondence using Google Docs and Gmail. Assist with onboarding documentation, compliance forms, and internal communication. Google Workspace Management Maintain shared Google Drive folders for Alabama operations. Create, update, and organize Google Sheets, Docs, and Forms for reporting and workflow needs. Support leadership with Google Meet scheduling, shared calendars, and collaborative documents. Ensure proper file naming, version control, and accessibility across teams. Additional Duties Provide general administrative support to the Alabama office. Assist with process improvement initiatives and workflow optimization. Perform other duties as assigned to support operations and leadership. Qualifications Proficiency in Google Workspace (Drive, Sheets, Docs, Gmail, Meet). Experience with QuickBooks for invoicing and sales order creation. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Professional communication skills and a proactive, solutions‑focused mindset. Experience in administrative or operations support is preferred. Work Schedule Full‑time, Monday through Friday. Occasional flexibility may be required based on reporting deadlines or project needs.

Pay:

$15.00 - $20.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person