Administrative Coordinator Stream Logistics - 3.0 Scottsdale, AZ Job Details Full-time 1 hour ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Customer communication Full Job Description Position Overview Stream Mission Critical is looking for an organized and detail oriented Administrative Coordinator to support proposal development, project documentation, research, logistics coordination, and client communication. This role is a good fit for someone who can manage multiple priorities, organize detailed information, and create clear, professional, client facing deliverables. We are open to candidates with relevant experience as well as recent college graduates who are ready to begin their career and grow within the role. Key Responsibilities Proposal and Document Support Assist with creating and updating client proposals, pricing documents, project overviews, schedules, and capability materials Organize information from emails, notes, drawings, pricing, and project requirements into professional documents Format proposal materials in Canva while maintaining consistent branding, layouts, fonts, and spacing Review documents for accuracy, spelling, formatting, repeated information, and missing details Complete revisions based on internal feedback and changing project requirements Administrative and Project Support Maintain project trackers, shipment schedules, contact lists, and open item lists Track proposal deadlines, pricing requests, revisions, and client deliverables Organize project folders, proposal versions, and supporting documents Assist with meeting coordination, calendar invitations, follow ups, and internal documentation Gather information from internal teams, vendors, and leadership Help identify missing information and follow up with the appropriate team members Logistics and Pricing Support Organize transportation, storage, handling, and project pricing Document pricing assumptions, included services, exclusions, and project notes Assist with shipment schedules, storage timelines, delivery cadence, and transportation plans Help prepare information for client pricing and project planning Communication Draft professional emails, introductions, follow ups, and proposal delivery messages Communicate with internal teams, vendors, and clients to gather project information Provide clear updates regarding deadlines, open items, and completed assignments Help ensure communication and project information remain organized and up to date Preferred Qualifications Strong written communication and proofreading skills Excellent attention to detail Strong organization and time management skills Ability to manage multiple assignments and changing priorities Comfortable working with pricing, measurements, schedules, and detailed information Ability to take incomplete information and turn it into an organized deliverable Professional judgment and willingness to verify information before making assumptions Experience with Canva, Google Workspace, and Microsoft Excel is a plus Experience in logistics, transportation, warehousing, construction, proposal development, or project coordination is helpful but not required Recent college graduates are encouraged to apply What Success Looks Like The Administrative Coordinator will become a dependable resource for proposal preparation, document formatting, research, tracking, communication, and administrative follow up. A successful candidate will take ownership of assignments, maintain accuracy, communicate clearly, and consistently produce professional work while continuing to learn about mission critical logistics, transportation, and warehousing.

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person