Administrative Coordinator Pinnacle Inc. - 4.0 Glendale, CA Job Details Full-time $23 - $25 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Microsoft Excel Project coordination Executive administrative support Attention to detail Time management Full Job Description Position Summary Pinnacle Communication Services is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to provide administrative and operational support to management. This role will assist with vendor management, company certifications, warranties and rebates, training coordination, events, project documentation, and general administrative responsibilities. The ideal candidate is a self-starter who takes initiative, follows through, stays ahead of deadlines, and is comfortable managing multiple priorities. Key Responsibilities Provide day-to-day administrative and organizational support to management, including coordination, documentation, tracking, scheduling, and follow-up. Support vendor registration and compliance activities by maintaining vendor profiles, submitting required documentation, tracking certifications and renewals, and following up on outstanding requirements at management's direction. Provide administrative support for the vendor quote process, including requesting or collecting quotes as directed, organizing documentation, maintaining vendor records, and tracking responses for management review and approval. Prepare, submit, and track manufacturer rebates and warranty documentation, including maintaining records and following up on outstanding submissions through completion. Provide administrative support for employee training and certifications, including scheduling courses, registering employees, maintaining training records, tracking certification expiration dates, and notifying management of upcoming renewal requirements. Order and maintain office supplies, promotional items, and other company materials based on established needs and management approval. Provide administrative and logistical support for client and company events and sponsorships, including attendee lists, invitations, vendor coordination, materials, scheduling, and event-related documentation. Maintain administrative trackers and follow-up calendars for items such as vendor registration renewals, certifications, training deadlines, manufacturer rebates/warranties, insurance or vendor documentation, event deadlines, and other management-assigned action items; provide reminders and status updates. Perform accurate data entry and maintain information in company systems and administrative trackers, including D-Tools, vehicle records, expense logs, DMV/driver lists, employee hire and termination updates, and other company records as assigned. Coordinate meetings, appointments, conference calls, and related administrative logistics, including scheduling, calendar coordination, materials, and follow-up as needed. Assist with administrative communication and coordination between management and internal departments, clients, vendors, manufacturers, and other outside partners, including requesting information, distributing documents, scheduling, following up on outstanding items, and maintaining records. Provide additional administrative and project support to management as needed. Qualifications 2+ years of administrative, coordinator, or similar professional experience preferred Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills Strong attention to detail and accuracy Ability to manage multiple priorities and deadlines Strong follow-through and ability to work independently Professional, dependable, resourceful, and willing to take initiative Ability to learn new systems and processes quickly

Job Type:

Full-time Pay:

$23.00 - $25.00 per hour

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person