About RobotX AI RobotX AI Inc. is an AI robotics company focused on bringing intelligent robots into real-world commercial and industrial environments. We work with humanoid robots, quadruped robots, service robots, and other intelligent robotic platforms, supporting demonstrations, testing, deployment, and automation solutions across North America. We are seeking a reliable, organized, and detail-oriented Full-Time Administrative Coordinator to support our Irvine office. This position will be responsible for daily office administration, scheduling, document management, customer reception, and internal coordination. The ideal candidate is professional, proactive, comfortable managing multiple priorities, and interested in working in a fast-paced AI robotics startup environment. Responsibilities Support daily office administration and internal operations. Coordinate meetings, appointments, calendars, and company schedules. Welcome customers, visitors, vendors, and business partners. Prepare meeting rooms and assist with customer visits. Manage incoming emails, phone calls, packages, and deliveries. Organize digital files, business records, documents, and office supplies. Prepare presentations, spreadsheets, reports, and other business documents. Perform data entry and maintain internal administrative trackers. Assist with purchasing, expense records, invoices, and vendor communication. Follow up on administrative requests and assigned tasks. Coordinate with internal team members and external business partners. Support company meetings, events, trade shows, and customer demonstrations. Assist management with additional administrative and operational tasks as needed. Qualifications Strong organizational skills and attention to detail. Good written and verbal communication skills. Professional and friendly when interacting with customers and visitors. Proficient with Google Workspace or Microsoft Office. Comfortable learning new software and internal systems. Reliable, responsible, and able to manage multiple priorities. Able to work independently and follow through on assigned tasks. Previous experience in administration, office coordination, operations, customer service, or a related position is preferred. Mandarin Chinese proficiency is a plus. Interest in AI, robotics, technology, or startups is a plus. Must be able to work on-site in Irvine, California. Schedule Full-time Approximately 40 hours per week Monday through Friday Regular business hours Occasional support for company events, trade shows, or customer demonstrations may be required What We Offer Hands-on experience working at a growing AI robotics company. Professional development assistance. Exposure to business operations, robotics products, and customer projects. Opportunity to work with both business and technical teams. Opportunity for increased responsibilities based on performance and company needs. Work Location Irvine, CA 92618 — In person RobotX AI Inc. is an equal opportunity employer. We provide equal employment opportunities to all applicants and employees without regard to legally protected characteristics.

Pay:

$20.00-$23.00 per hour

Benefits:

Professional development assistance

Pay:

$20.00 - $23.00 per hour Expected hours: 40.0 per week

Work Location:

In person