We are looking for a highly organized Administrative Coordinator to support a busy residency recruitment and onboarding cycle in Sacramento, California. This Contract position will manage interview logistics, applicant coordination, and administrative processes for a large annual residency program. The ideal candidate is comfortable working in a fast-paced environment, handling multiple scheduling priorities, and ensuring a smooth experience for applicants and internal stakeholders throughout the selection process.

Responsibilities:

• Coordinate the full interview scheduling process for residency applicants, ensuring calendars, meeting times, and participant availability are aligned efficiently.
• Manage high-volume virtual interview days by overseeing Zoom sessions, assigning candidates to breakout rooms, and keeping the process running on schedule in real time.
• Review applicant materials promptly and accurately to support the selection of candidates for interviews within established timelines.
• Facilitate interview events several days each week, providing administrative support before, during, and after each session.
• Collect, organize, and track evaluator feedback following interviews to support ranking and decision-making activities.
• Support onboarding and administrative preparation for incoming residents as they move through the acceptance process.
• Maintain accurate recruitment records and coordinate communication with applicants, faculty, and program leadership throughout the cycle.
• Assist with scheduling adjustments and calendar changes during peak recruitment periods while preserving a positive candidate experience.