Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. International Relations IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM's workplace culture at IOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates. Organizational Context and Scope Under the overall supervision of the Protection Coordinator in the International Organization for Migration (IOM) Costa Rica, and direct supervision of the AVR National Project Officer (Operations), the Senior Administrative and Cash Based Interventions (CBI) Associate will be responsible and accountable for the overall management of administrative, logistical, and CBI requirements of the programme. Manage and monitor a large and diversified volume of complex, sensitive and confidential correspondence and documentation, to ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness. Serve as the office's reference point on procedural and administrative matters, answer substantive questions requiring extensive research and independently obtain clarification and draft correspondence to reply to enquiries. Conduct extensive research and prepare briefing material for the supervisor; select a variety of information from various sources and present findings in appropriate form. Manage the calendar for the supervisor and schedule appointments and meetings, arrange travels and visits, notifying organisations and officials to be visited and receive visitors. Review and edit publications, reports and other documentation drafted by staffs within the Country Office (CO) to ensure consistency with IOM's formal and stylistic standards prior to submission. Liaise between supervisor and senior staff regarding office issues and information, ensuring the timely flow of directives, status updates, reports, other relevant information and sensitive or urgent matters requiring supervisory attention. Coordinate logistical arrangements of high-level meetings, including preparation, delivery- and follow-up activities with internal and external partners and participants, draft briefing information to support the supervisor's participation in meetings, councils, and programme activities. Discover more 𝗝𝗼𝗯 Recruitment Recruitment & Staffing Coordinate, monitor and process administrative actions in Human Resources (HR), contracts, procurement, accounting, finance, logistics and the like through IOM's computerised systems. Provide guidance to staff on relevant administrative issues, train and coordinate other office support staff in the Department or CO and coordinate the work of office support staff. Plan, implement and supervise project activities and objectives in line with global and IOM standards for CBI. Coordinate and monitor the operational, administrative and financial aspects of CBI in accordance with IOM's policies, practices and global standards as well as relevant requirements, guidelines and donor agreements. Identify and monitor adequate transfer mechanisms and financial service providers to facilitate efficient and effective implementation of CBI. 📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐 ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! Develop Standard Operating Procedures (SOPs) and technical guidelines in close coordination with colleagues to facilitate an efficient and effective CBI delivery, in accordance with IOM's policies and procedures for cash-based programming. Supervise the administrative and logistics assistance staff to support team capacity and quality and consistency of outputs. Review systems and processes within the area of responsibility and propose improvements that meet the needs of the Department. Perform such other relevant duties as maybe assigned. Required Qualifications and Experience Education Bachelor's degree in business administration or a related field from an accredited institution with five years of relevant professional experience; or High school diploma with seven years of relevant professional experience. Experience Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. Skills Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; Attention to detail, ability to organize paperwork in a methodical way Discreet, details and clients-oriented, patient and willingness to learn new things; Administrative Management; CBI Expertise;