Administrative Coordinator

We are looking for a bilingual Administrative Coordinator to support daily operations and deliver responsive assistance to clients, visitors, and internal teams in San Mateo, California. This Contract position calls for a detail-oriented individual who can balance front-office coordination, accurate documentation, and compassionate service while helping maintain an organized and welcoming environment. The ideal candidate will bring strong administrative judgment, clear communication in English and Spanish, and the ability to manage multiple priorities with care and efficiency.

Responsibilities:

• Coordinate day-to-day administrative activities, including supply tracking, document organization, office equipment oversight, and general clerical support for the client services team.
• Manage schedules and appointment logistics for staff and leadership, ensuring calendars remain accurate and meetings are arranged efficiently.
• Welcome clients and visitors, assess the purpose of their visit, and guide them to the appropriate program, service, or external resource based on identified needs.
• Support intake-related tasks by gathering information, preparing documentation, and helping route individuals to the correct service pathways.
• Maintain current digital and physical records by entering data, scanning paperwork, uploading files to designated systems, and producing requested reports when needed.
• Help preserve a clean, orderly, and safe shared workspace by monitoring common areas and addressing routine office upkeep needs.
• Provide assistance with onboarding, guidance, or oversight of program volunteers when requested by the department.
• Interact with clients, colleagues, and community members in a manner that reflects sound judgment, clear communication, and appropriate boundaries at all times.