Administrative Coordinator Ultimate Staffing Services - 3.8 Santa Monica, CA Job Details $27 - $28 an hour 22 hours ago Qualifications Project reporting Communication with suppliers Confidential information handling Office activity coordination Project documentation Procedural guides DocuSign Operations coordination SAP Executive administrative support Mid-level Vendor communication ServiceNow Meeting facilitation Digital project management boards E-signature software Productivity software Managing executive calendars Cross-functional collaboration Standard operating procedures (SOPs) monday.com Communication skills Cross-functional communication

Full Job Description Administrative Coordinator Location:

Santa Monica, CA Pay:

$27 - $28/hr

Schedule:

Monday-Friday | 9:00 AM - 6:00

PM Work Setting:

100% Onsite Administrative Coordinator We are seeking a highly organized Administrative Coordinator to support senior leadership within IT and Procurement. This role will be responsible for calendar management, meeting coordination, executive communications, vendor scheduling, documentation, and cross-functional coordination across multiple departments. Responsibilities Manage complex calendars and scheduling for leadership. Coordinate meetings, prepare materials, and track action items. Support communication between IT, Procurement, Finance, Legal, HR, Security, and external vendors. Route approvals and ensure timely follow-up on key initiatives. Maintain documentation, reports, and project trackers. Assist with operational and administrative projects as needed. Qualifications Previous administrative, coordinator, or executive support experience. Strong organizational and multitasking skills. Excellent written and verbal communication. High attention to detail and ability to handle confidential information. Proficiency with Microsoft 365 applications. Preferred Experience supporting IT, Procurement, Finance, or Operations teams. Familiarity with ServiceNow, Monday.com, DocuSign, Concur, SAP, or similar tools. Experience with process documentation, SOPs, project tracking, or executive meeting preparation. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.