Operations & Administrative Coordinator

Operations & Administrative Coordinator ProSearch Recruiting Group Santa Rosa, CA Job Details Full-time $29 - $34 an hour 20 hours ago Benefits 401(k) Qualifications Record keeping Customer communication Report writing Compliance audits & assessments Project coordination Mid-level Administrative experience Maintenance activity documentation Dispatching Client invoicing Schedule management QuickBooks Data entry Organizational skills Clerical experience Productivity software Financial audit support Bank reconciliation Communication skills Technical Proficiency Payroll processing Full Job Description Operations & Administrative Coordinator (Temporary) About the Opportunity Our client is a well-established, family-owned service company seeking a detail-oriented and adaptable Operations & Administrative Coordinator to provide temporary coverage. This is a hands-on, highly collaborative role supporting daily operations, scheduling coordination, compliance reporting, and administrative functions within a fast-paced office environment. This position is fully onsite Monday through Friday and offers the opportunity to potentially grow into a longer-term role based on business needs and performance. Schedule Full-time, onsite. Monday - Friday.

Typical hours:

7:30 AM - 4:00 PM Position Overview This role works closely with the operations and dispatch teams to coordinate scheduling, reporting, and service-related administrative tasks for field technicians servicing customer sites throughout the North Bay. The ideal candidate is organized, proactive, flexible, and comfortable managing multiple moving pieces in a fast-paced environment. The company services a large client base that includes municipalities, government agencies, and commercial accounts. Attention to detail and strong follow-through are critical to success in this role. Key Responsibilities Coordinate scheduling and administrative support for field technicians and service-related projects Work closely with dispatch to ensure service calls, testing schedules, and maintenance reporting are completed accurately and on time Prepare and maintain operational, compliance, and service reports Track work orders, maintenance documentation, and testing records Support customer communication and internal coordination efforts Assist with invoicing, work order management, and data entry Maintain organized records and documentation within company systems Provide general office and administrative support as needed Potential Additional Responsibilities (Long-Term) Accounts payable processing Bank and credit card reconciliations Payroll support Certified payroll compliance/auditing Occasional 401(k) audit assistance Qualifications Previous administrative, operations coordination, project coordination, or office support experience required Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and deadlines simultaneously Comfortable working in a fast-paced, team-oriented environment Strong communication and problem-solving skills Proficiency with Microsoft Office and general computer systems Experience with QuickBooks and/or dispatching software is a plus Ability to learn new systems quickly Work Environment Casual, team-oriented office environment Dog-friendly workplace Long-standing and stable company with a collaborative culture Assignment Duration Temporary coverage expected for approximately 2-3 months, with the possibility of extension or long-term consideration depending on business needs.

Comp:

$29-34/Hour DOE