Capital Campus Administrative Associate (Admin Generalist Coordinator)

Capital Campus Administrative Associate (Admin Generalist Coordinator) at Indiana University Capital Campus Administrative Associate (Admin Generalist Coordinator) at Indiana University in Washington, Washington DC Posted in 8 days ago.

Job Description:

Department

DC CAPITAL CAMPUS

(UA-DCCC-IUINA) Department Information Indiana University's (IU) Capital Campus in Washington, DC is a launchpad for students ready to turn ambition into action-placing Hoosiers at the heart of national leadership, policy, media, business, and global affairs. Indiana University's Capital Campus represents a bold investment in access, innovation, and civic partnership at the heart of the country's economic and governmental center. By expanding IU's presence in Washington, DC, the university creates unparalleled opportunities for students and faculty to engage directly with policymakers, corporate leaders, healthcare systems, nonprofits, and cultural institutions, integrating classroom learning with hands-on experience. Academic programs gain a dynamic living laboratory that strengthens research, internships, and cross-disciplinary collaboration, while students benefit from affordable residential options that make immersive, career-connected education more accessible. For alumni, donors, and community partners, Capital Campus offers a visible platform to deepen engagement, strengthen workforce pipelines, and amplify philanthropic impact. As it grows, the campus positions IU to deliver a more connected, experiential, and forward-looking student experience advancing innovation, talent development, and public good across the state. Job Summary Department-Specific Responsibilities Serves as the first point of contact for guests, key stakeholders, and visitors to the Capital Campus office and makes quick and informed judgements when responding to callers and visitors. Provides high-level administration and organizational support to the Executive Director and office colleagues including calendaring, travel arrangements, and reimbursements. Maintains excellent judgement in decision-making, anticipating and establishing priorities in completing work assignments. Given the nature of the work performed in this office, this position must maintain the highest level of professionalism and confidentiality in dealing with constituencies. Ensures smooth day-to-day operations and will function at a high level of performance in a fast-paced environment. Arranges catering and day-of logistics for in-person meetings. Maintains departmental office technology and general supply inventory. Serves as liaison with University stakeholders and coordinates with outside suppliers. Assists with procurement activities and financial expense tracking. Other administrative duties as assigned. Reports to the Executive Director for the Capital Campus. General Responsibilities Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow. Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services. Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail. Purchases and maintains office supplies and equipment, as well as budget expense control. May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance. May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives. May work on office projects engaging others to collaborate and accountable to see through completion. May perform other duties related to maintaining an internal website and/or working with social media. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required 4 years of relevant experience. SKILLS Required Proficient communication skills. Effective interpersonal skills. Excellent organizational skills. Demonstrates ability to maintain confidential information. Demonstrates excellent judgment and decision making skills. Maintains a high degree of professionalism. Ability to simultaneously handle multiple priorities. Demonstrates time management and priority setting skills. Ability to lead/manage others. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location IU Capital Campus 1619 Massachusetts Avenue NorthWest Washington, DC This is an in-person position. Advertised Salary $60,008.00 annually Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification Career Level:

Mastery FLSA:

Nonexempt Job Function:

General Administration Job Family:

Administrative Generalist Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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