Administrative Coordinator

We are looking for an Administrative Coordinator to support permitting and construction administration for a busy homebuilding operation in Delaware. This onsite role is ideal for someone who thrives in a detail-driven office environment, communicates effectively with internal teams and local agencies, and can keep multiple deadlines on track. This is a contract position with the potential to become permanent, offering the opportunity to contribute to essential pre-construction processes while building long-term value within the organization.

Responsibilities:

• Oversee permit-related documentation by developing organized tracking methods for jurisdiction-specific requirements and submission steps.
• Gather required supporting materials for a range of permit types, including demolition, utility, new construction, conservation, and tree removal requests.
• Complete permit applications, coordinate associated payment requests, and submit materials accurately and on schedule.
• Monitor permit status from submission through approval, including follow-up with agencies and retrieval of finalized permits.
• Communicate promptly with project stakeholders when applications are rejected, revisions are requested, or additional documentation is needed.
• Process utility connection paperwork and fees for new starts, and follow through until requirements are completed.
• Stay informed on municipal and county permitting rules, turnaround expectations, and applicable fee updates.
• Build productive working relationships with local government offices and officials to support efficient coordination.
• Assemble construction start packages for production teams and maintain accurate records across shared digital and local file systems.
• Update documentation and project packages when changes occur after the initial file setup to ensure current records are maintained.