Administrative Coordinator Instrumentum - 3.9 Boca Raton, FL Job Details Full-time $26 - $31 an hour 22 hours ago Benefits Health savings account Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Microsoft Word Correspondence management Confidential information handling Microsoft Excel Assistance experience within healthcare industry Microsoft Outlook Presentation software Phone communication Writing skills Executive administrative support Microsoft Office High school diploma or GED Microsoft Teams Multi-line phone systems Business Administration Clerical experience Appointment scheduling Associate's degree Editing Full Job Description About Instrumentum Instrumentum is a national sterile processing partner. We help hospitals and surgery centers run efficient, compliant, and safe instrument reprocessing operations, so every instrument is surgery-ready and our partners can focus on patient care. Instrumentum is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. Instrumentum is hiring an Administrative Coordinator for our corporate office in Boca Raton, FL. The pay is $26-$31 per hour, depending on experience, and benefits begin the first of the month after you start. One front desk. Clear priorities. A leadership team that counts on you. For many customers, vendors, and candidates, you are their first conversation with Instrumentum. You answer the main line, greet every visitor, and make sure each question reaches the right person. The priorities here are set in advance. The phones and front desk come first, and executive support is planned around that coverage. On a busy day, you will not have to guess what matters most. The job This is a full-time, on-site role that combines receptionist and front desk duties with administrative support for our executive leadership team. You staff the front desk on your own, Monday through Friday. During breaks, calls roll to voicemail, and you return them when you are back. You report to the Senior Vice President of Administration. What you will do

• Answer and route calls on the main line, take accurate messages, and resolve routine questions on the first call
• Greet and check in visitors, customers, vendors, and candidates, and keep the visitor log, badges, and sign-in process current
• Return or route every voicemail and general-inbox message within one business day, and the same day whenever you can
• Manage calendars, meetings, rooms, and travel for the executive leadership team
• Draft, format, and proofread correspondence, agendas, presentations, and reports; take meeting notes and track action items to completion
• Process expense reports, order supplies within budget, and coordinate mail, deliveries, facilities requests, vendor visits, and company events What you need
• Three or more years of experience in office administration, clerical, or executive or administrative assistant roles
• Front desk, reception, or customer service experience
• A clear, warm, professional phone presence, and strong writing and proofreading skills
• Working proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and multi-line or cloud phone systems
• Sound judgment and discretion with confidential business and personnel information
• High school diploma or equivalent What we would like to see
• An associate degree or coursework in business administration or a related field
• Experience in healthcare, medical device, or logistics environments
• Experience with RingCentral or a similar cloud phone platform
• Fluency in English and Spanish Who does well here The phone rings during a calendar change, and a courier is at the desk.

You handle each in turn, and nothing gets dropped. You take pride in a message taken correctly, a visitor greeted without a wait, and an itinerary with no gaps. You know which information is confidential, and you treat it that way. The physical side of the job This is an office environment. We would rather you know now than find out in week two.

• Extended periods of sitting or standing at a workstation
• Frequent use of a computer and a phone headset
• Occasionally lifting and carrying packages and supplies up to 25 pounds
• Keeping the front office and breakroom organized and presentable throughout the day
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position Pay and benefits
• $26-$31 per hour, depending on experience and qualifications
• Overtime paid in accordance with applicable law
• Medical, dental, and vision insurance, effective the first of the month after your start date
• Company-paid life insurance, plus short-term and long-term disability
• Flexible Spending Account (FSA)
• 401(k) with company match — you are eligible from your first day
• Paid time off that starts accruing on day one, beginning at 10 days and increasing with tenure
• 9 paid holidays
• Employee Assistance Program
• Paid every two weeks
• Structured training and professional development Schedule and location Full-time, on-site.

Monday through Friday, 8:30 a.m. to 5:00 p.m., with a 30-minute lunch. Instrumentum corporate office 3701 FAU Boulevard, Suite 100 Boca Raton, FL 33431 The pay range for this role is: 26 - 31 USD per hour(Boca Raton Corporate Office)

Pay:

$26.00 - $31.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance