Division Coordinator - Orlando, FL

Division Coordinator - Orlando, FL Orlando, FL Job Details Full-time 22 hours ago Qualifications Employee onboarding Report writing Presentation software Phone communication Executive administrative support Mid-level 3 years Medical scheduling High school diploma or GED Medical administrative support Managing executive calendars Epic Onboarding process management Travel scheduling Client interaction via phone calls Full Job Description Nemours is seeking a Division Coordinator in Orlando, FL. The Division Coordinator assists leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization's mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include maintenance of budget records, setting up meetings with agendas, preparation of correspondence, etc. May be assigned special projects. Essential Functions Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to: Building templates in the EPIC system and submitting to the enterprise templating team Completing and submitting call schedules for providers Submitting clinic cancellations, both planned and unplanned Coordinating surgical schedules with outlook schedules Assisting with the scheduling of Cardiac Surgeries, cardiac catheterizations, and electrophysiology studies Manage administrative leader's schedules with consideration to priorities and time efficiency. Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line. Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions. Arrange all new hire processing and facilitate the on-boarding process for new hires Requirements High School Diploma Minimum 3 years of job-related experience required. About Us Nemours Children's Health is an internationally recognized children's health system. With more than 1.7 million patient encounters annually, we provide medical care in five states through two freestanding state-of-the-art children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida. Our pediatric network includes 80 primary-urgent-and specialty care practices and more than 40 hospitalists serving 19 affiliated hospitals. We generate annual revenues of more than $1.7 billion derived from patient services, contributions from the Alfred I. duPont Trust, as well as other income. As one of the nation's premier pediatric health systems, we're on a journey to discover better ways of approaching children's health. Putting as much focus on prevention as cures and working hand in hand with the community to make every child's world a place to thrive. It's a journey that extends beyond our nationally recognized clinical treatment to an entire integrated spectrum of research, advocacy, education, and prevention, leading to the healthiest generations of children ever. Inclusion and belonging guide our growth and strategy. We are looking for individuals who are passionate about, and committed to, leading efforts to provide culturally relevant care, reducing health disparities, and helping build an inclusive and supportive environment. All of our associates are expected to ensure that these philosophies are embedded in their day-to-day work with colleagues, patients and families. To learn more about Nemours Children's and how we go well beyond medicine, visit us at www.nemours.org .