Administrative Coordinator

Administrative Coordinator Tallahassee State College - 4.6 Tallahassee, FL Job Details Full-time $45,435.74 a year 1 day ago Benefits Paid holidays Qualifications Meeting minutes Document review (document control) Behavioral standards enforcement in schools Student record keeping Filing Student information system Executive administrative support Mid-level Calendar management Clerical experience Academic program coordination Associate's degree 2 years Progress tracking (project management tasks) Full Job Description Join Our Team at Tallahassee State College Administrative Coordinator Opportunity Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges (2025), one of the Nation's Best and Brightest Companies to Work For® (2025), and a Great Colleges to Work For® (2025), is excited to announce a full-time opportunity for the position of Administrative Coordinator, P09694 at Tallahassee Collegiate Academy (TCA) . We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community. What You'll Do The Administrative Coordinator works closely with the school administrators and counseling team in the areas of school/student records, document development and correspondence, and scheduling. The Administrative Coordinator performs specialized and responsible clerical and technical tasks related to the registration of students and maintenance of student records, files, and physical school data; as well as related duties as required and conveying registration related information and reports to the appropriate parties. The Administrative Coordinator organizes and coordinates executive outreach and supports special projects and initiatives. Additionally, the Academic Coordinator coordinates logistics for Principal meetings and events, to include the Tallahassee Collegiate Academy Governing Board Meetings. The Administrative Coordinator is responsible for ensuring that the school records are accurate and up to date Day-to-day responsibilities will include: Meets professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrate respect for others. All work responsibilities are subject to having performance goals and/or targets established. Monitor students in non-academic areas including cafeteria, hallways, study hall, and field trips. Monitor student behavior according to school policies; Provides customized support to students when needed. Receives, reviews, compiles, and evaluates applications, transcripts, and other specialized documents. Coordinates assigned programs and/or activities (e.g. student registration, attendance issues) for the purpose of delivering services in conformance to established guidelines and ensuring performance of complex and difficult tasks. Reviews, maintains and evaluates student profile information, student records, programs, grades, personal eligibility records, physical school data, homeschool verification, and school lottery. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting documents when needed. Tracks, monitors, and follows up on projects and action items stemming from the principal—working closely with members of the Leadership Team to receive regular updates on outstanding items. Serves as support to the school registrar leading up to and during FTE week to ensure that all aspects of FTE reporting are completed on time and correctly. Support and/or coordinate all logistics related to school calendar functions, school board meetings and school based professional developments, including location, materials, technology, and food. Provides support for other projects and tasks as requested by the principal. Support Principal with internal communications, announcements, and updates. Generally, serve as the principal's liaison with external contacts managing and responding to routine communications. Works closely and effectively with the principal to keep him/her well-informed of upcoming commitments and responsibilities, following up appropriately. Supports the functions of the Governing Board Meetings to include setting up, attending meetings and recording minutes. Performs any other related duties as assigned by the Principal for the purpose of the efficient and effective function of the school. Who We're Looking For We're seeking a candidate who brings not only technical expertise but also a passion for education and student success.

Our ideal candidate will have:

Associate's Degree and three years of broad, varied, and increasingly responsible experience. The equivalent combination of education and relevant experience may substitute for the required degree. Preference will be given to those having two years of working experience in a registrar's office/student records. Preference will also be given to those with prior experience working as a school registrar. In addition, preference will be given to candidates proficient with the FOCUS Student Information System. Why You'll Love Working Here At Tallahassee State College, we're not just shaping the leaders of tomorrow - we are committed to fostering the growth and development of every team member. As part of our College community, you'll enjoy: A dynamic campus atmosphere where your contributions directly impact student success. A culture that champions continuous improvement, where students and staff alike are valued and empowered. A supportive team that encourages collaboration, creativity, and innovation. What We Offer We offer more than just a competitive salary of $45,435.74 annually. When you join the team at TSC, you'll also enjoy: Comprehensive State of Florida benefits, including retirement through the Florida Retirement System. Opportunities for professional development. A generous leave policy, including paid holidays plus winter and spring breaks. A collaborative and inspiring campus community. Tuition waivers program for continuous learning. Free access to TSC athletics, fine arts, and performing arts events. Please visit the College's Benefits site to see the full list of benefits and opportunities A Little About Us Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor's degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice .