Administrative Coordinator 1 - 3

Jefferson Parish Human Services Authority (JPHSA) is a Local Governing Entity (LGE) created by the Louisiana Legislature in 1989.JPHSA is responsible for the management and operation of behavioral health and developmental disability Services in Jefferson Parish. JPHSA provides fully integrated primary and behavioral healthcare services through its JeffCare program. We are seeking a highly organized and detail-oriented professional to join our team as an Administrative Coordinator . The ideal candidate will possess strong multitasking abilities, excellent time management skills, and a proactive approach to administrative support. If you thrive in a fast-paced environment and are committed to efficiency and accuracy, we encourage you to apply. An ideal candidate should possess the following competencies:

Accepting Direction:

The ability to be open and willing to follow guidance or instructions.

Communicating Effectively:

The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Accountability:

The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Making Accurate Judgments:

The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Thinking Critically:

The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions. No experience or training is required. The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties:

As an Administrative Coordinator, you will, Serves as liaison between JPHSA's Records Officer and the division/department Records Managers Participates in the review and revision of the Records Management program, including, but not limited to the Records Management policy and Record Retention Schedule Assists agency's Records Officer with submitting requests to the Louisiana Secretary of State to approve the destruction of records. Once approved, schedules training with Records Managers in each division/ department to review/train on the agency's records management policy, record retentions schedule and definitions and records eligible for destruction. Ensures all approved records are destroyed. Follows-up with Records Managers to track records that have been destroyed. Assists agency's Records Officer with training/retraining staff and provides on-going follow-up to Records Managers regarding process changes and destruction approval updates Manages the division/department records data bases ensuring certain criteria is captured.

Service records databases include:

last name, first name, middle initial, date of birth, child/adult, EHR number, Division/Department name, service type, volume number, open/closed file, deceased, last date of service and/or closure date.

Human Resources database includes:

last name, first name, division/department, date of birth, action effective, employee position, comments, and box number.

Finance Operations database includes:

fiscal year, description, record series title, retention period, destruction date, retention schedule approval date, box number, file cabinet/shelf number, location, approved for destruction and destroyed date. Coordinates the process for sending and receiving records to an off-site vendor via the Off-site Records Storage procedure, CPS.004. Process includes, but is not limited to, overseeing the packing and labeling process of boxes to be shipped to off-site, entering information into an online portal for the pick-up of boxes from the agency or drop off boxes from the off-site storage to the agency, and ensuring coverage is available during pickup or drop off of records. Submits annual Purchase Authorization to Finance Operations for off-site storage Supports Performance and Quality Improvement/Compliance by assisting JPHSA's Records Officer with an annual agency-wide audit to ensure compliance with the Records Management policy and any ancillary procedures. Assists with compiling the audit report and with any corrective actions based on audit findings. May assist with providing technical assistance as part of corrective action or follow-up activities when necessary

Position-Specific Details:

Appointment Type:

Probational, Promotional, or Job Appointment Career Progression:

This position is not a part of a Career Progression Group.

Work Schedule:

Work hours are 8:00 AM to 4:30 PM, Monday - Friday.

Compensation:

The salary offered will be determined based on qualifications and experience. •Note regarding the advertised pay range : The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact: Enjoli Lewis Jefferson Parish Human Services Authority 3616 S. I-10 Service Road West, Metairie, LA 70001 elewis@jphsa.org 504-838-5426 Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.