Administrative Coordinator 2

Special Instructions Nicholls State University adheres to the equal opportunity provisions of federal civil rights laws and regulations that are applicable to this agency. Therefore, no one will be discriminated against on the basis of race, color, national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972); disability (Section 504 of the Rehabilitation Act of 1973; or age (Age Discrimination Act of 1975) in attaining educational goals and objectives and in the administration of personnel policies and procedures. Anyone with questions regarding this policy may contact Alison Hadaway, SHRM-CP, Director of Human Resources at 985-448-4041 / alison.hadaway@nicholls.edu / P.O. Box 2105, Thibodaux, LA 70310. For anyone needing ADA Accommodations, please contact Carolyn Kern, Interim Director of Environmental Health & Safety at 985-448-4782 / carolyn.kern@nicholls.edu Position Details Position Information Position Title Administrative Coordinator 2 Position Number 500044 Salary Range $25,022.40

• $42,869.00 Hires at Minimum Position Type Classified Staff Department Information Ending Effective Date of Temporary Employment Department Nursing Job Duties Responsibility / Duty
• Responsible to the Department Head.
• Maintain the policies and practices of the University guidelines set by the accrediting agencies (Commission on Colleges of the Southern
• Association of Colleges and Schools, Louisiana State Board of Nursing, and Commission on Collegiate Nursing Education).
• Type program correspondence; edit documents, handouts, various forms, travel requisitions, and accreditation reports for the program.
• Provide accurate and current information to prospective students, general public, faculty, university personnel, and affiliated agencies concerning policies and procedures.
• Greet visitors and screen/guide/direct incoming calls on phone system and email.
• Record and transcribe minutes for meetings of the MSN Faculty Assembly, and other committees as directed by the Department Head.
• Route minutes for approval to the Graduate Coordinator, Department Head, and Dean for signature.
• Maintain archived files or recorded/approved minutes and respective attachments for access by the Master's Program, Department of Nursing.
• Assemble MSN Admission Information to update website accordingly.
• Instruct MSN applicants regarding application process and deadlines.
• Assist with preparation of MSN applications for admission review.
• Create and/or maintain list of application packet recipients for each semester.
• Create and/or maintain file of MSN Applications submitted for review/processing by MSN Admissions Committee.
• Prepare and mail all MSN admission correspondence.
• Create and maintain list of students admitted, re-admitted, and denied admissions to MSN Program each fall, spring, and/or summer semester as indicated.
• Prepare and mail alumni and employer surveys and any other surveys as directed.
• Procures and prepares application for certification and APN license.
• Collects book requests copies from MSN faculty and readies for submission.
• Maintains graduate faculty directory.
• Monitors collection/maintenance of affiliate contracts and agreements.
• Assist with LSBN and accreditation files for MSN program. Percentage Of Time 50 Responsibility / Duty
• Receive course calendars, topical outlines, clinical rotations (if applicable) from each course coordinator and provide report to MSN Graduate Coordinator.
• Provide duplicate copy of clinical course calendars/clinical rotations/topical outlines to Department Head.
• Assists MSN Program Clinical Coordinator with maintenance of student compliance lists.
• Compile statistics form student information sheets for reporting.
• Prints copies of mid-semester and end of semester grades and provide report to MSN Graduate Coordinator.
• Maintain confidentiality of student records.
• Compose correspondence on behalf of the Department Head and MSN Graduate Coordinator. Percentage Of Time 35 Responsibility / Duty
• Procure sufficient forms (registration schedule forms, etc.); direct students to assigned faculty advisor; register students as indicated, each semester and assist in resolving scheduling conflicts using the Banner System.
• Assist faculty with operation of copy machine, shredder, fax, computer/printer and typewriter as needed.
• Direct in-coming and out-going mail.
• Guide and provide feedback to student workers and/or graduate assistants assigned to the department.
• Communicate supplies, equipment, and materials needs accordingly to departmental office. Percentage Of Time 10 Responsibility / Duty
• Collaborate with Graduate Coordinator, faculty, and other departmental administrative assistants to help fulfill position descriptions.
• Assist with other duties as assigned by Department Head.
• Attend seminars, workshops, in-service training, and other continuing education programs as required and approved to maintain professional expertise.
• Professionally perform all duties, those listed and those not listed above, but assigned by the supervisor, to ensure the efficient and productive operation of the department Percentage Of Time 5 Posting Detail Information Minimum Experience Required

MINIMUM QUALIFICATIONS

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. Minimum Education Required Minimum Licenses Required Other Minimum Requirements Applicants must complete the application in its entirety with an electronic signature and date.

• Resumes will not be accepted as a substitute for the application.
• If education and employment history are not completed, the application will be disqualified.
• Please include any current and previous employment at Nicholls State University.

Personnel files are not pulled for application purposes. Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at hr@nicholls.edu or emailed directly to Jennifer.

Prejean@nicholls.edu prior to the job closing date. Unofficial transcripts are NOT accepted. Test(s) Required No Test Required. Preferred Education Preferred Experience Preferred Licenses Other Preferred Requirements Physical Demands Employment Year Fiscal Year If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time Proposed Ending Date (for faculty and grant funded positions) Posting Date 03/13/2026 Closing Date 03/23/2026 Special Instructions to Applicants