HR & Executive Administration Coordinator RCL Mechanical, Inc. - 1.8 Raynham, MA Job Details Full-time $65,000 - $75,000 a year 1 day ago Benefits Paid time off Qualifications Employee onboarding Job board recruitment Confidential information handling Office activity coordination HR communication Candidate pipeline management Filing Executive administrative support Mid-level Employee data management Internal employee customer service HR compliance Task prioritization Compliance documentation Overseeing HR compliance Computer skills Diversity, equity and inclusion (DEI) compliance reports Managing executive calendars Documentation Handling Onboarding process management Job offer management Communication skills Employee record maintenance Payroll record maintenance Utilizing background check services Full Job Description RCL Mechanical is seeking an organized, detail-oriented HR & Executive Administrative Coordinator to support our growing team. This position plays an important role in keeping our people processes, payroll administration, compliance requirements, and executive priorities organized and moving forward. This is a hands-on administrative role for someone who enjoys structure, follows through, catches details, and can manage multiple priorities without needing to be reminded of every next step. Key Responsibilities Payroll & Compliance Coordinate and process weekly payroll accurately and on time Prepare and submit certified payroll reports Manage licensing, prevailing wage documentation and compliance reporting Assist with required DEI and workforce reporting Maintain accurate payroll and employee records Track deadlines and ensure required documentation is submitted timely HR Administration Coordinate recruiting administration, including job postings, candidate tracking, interview scheduling, and offer documentation Manage new-hire onboarding from signed offer through first day Coordinate onboarding, including background checks and drug testing Process employee offboarding and maintain personnel files Track employee licensing, training requirements, certifications, and performance reviews Assist employees with PTO questions and routine HR requests Provide backup support as an employee point of contact Support general HR administrative projects as needed Executive Support Provide direct administrative support to the CEO Assist with calendar coordination, scheduling, documentation, follow-up items, and special projects Help organize priorities and ensure outstanding action items do not fall through the cracks Handle sensitive company and employee information with a high level of discretion and confidentiality What We're Looking For The right person for this role is someone who is extremely organized and dependable . They should be comfortable working in an environment where priorities can shift quickly while recurring deadlines still need to be met.

Ideal candidates will have:

Prior HR, payroll, administrative, or executive support experience Strong attention to detail and follow-through Ability to manage recurring deadlines independently Strong written and verbal communication skills Comfort working with confidential employee and company information Strong computer skills and ability to learn new software quickly Experience with payroll, certified payroll, prevailing wage, or construction HR is strongly preferred Ability to recognize what needs to be done and take ownership without waiting for step-by-step direction