Administrative Coordinator

Position Summary The Administrative Coordinator serves as the organizational backbone of the Downtown Development Authority (DDA), providing essential administrative, financial, and operational support to ensure the efficient and consistent delivery of programs, events, and initiatives. This role is responsible for maintaining internal systems, board and district coordination, and documentation necessary to support the DDA's mission of advancing economic development and downtown vitality in alignment with the Main Street Four Point Approach®, with particular emphasis on Organization and Promotion. This is a public facing role, and the candidate must be very comfortable communicating and interacting with the public, government and business community.

Qualifications:

• Working knowledge of Municipal government procedures a plus
• Professional attitude and ability to work with the public, municipal officials, volunteers and merchants
• Working knowledge of Main Street America a plus
• Strong organizational skills with attention to detail
• Willingness and ability to learn quickly, without significant oversight
• Ability to work cooperatively with others
• Strong communication skills, both written and oral
• A degree in communications, office administration, marketing, or journalism is desired.

Duties :

• Create and/or edit content for o Board and Committee Informational Materials o Business and Community notices and communications
• Serves as administrative resource person to DDA Director, Marketing Coordinator and DDA Board o Assist with bookkeeping functions, processing invoices, expenditures, and support general ledger organization including use of BS&A or similar municipal accounting software o Assist in Preparation of Agenda Packets for monthly meetings using MuniCode agenda software o Liaison for all merchandise sales including Downtown Dollars.

o Manage administration of DTLO office, password(s), software support and supplies. o Manage other special programs, projects and events, as needed o Assists with preparation and distribution of materials supporting the organization including fliers, brochures, posters, newsletters and survey distribution as necessary o Working knowledge of all active workplans o Performs other duties as required o Office organization, supply, and coordination with cleaning and maintenance services Knowledge of the following a plus, willingness to learn is a necessary skill: The four-point Main Street approach to assist in the recruitment and management of volunteers Microsoft Office Suite - with an emphasis on Word and Excel Use of cloud based storage and document creation, storage and editing. Social Media, including posting, metrics, and data Snap Retail (Email services) Canva.com (Graphics), or similar content creation software

Job Type:

Part-time Pay:

$20.00 per hour

Benefits:

Flexible schedule

Work Location:

In person Administrative Coordinator 118 North Broadway Street, Lake Orion, MI 48362 $20 an hour - Part-time $20 an hour - Part-time Position Summary The Administrative Coordinator serves as the organizational backbone of the Downtown Development Authority (DDA), providing essential administrative, financial, and operational support to ensure the efficient and consistent delivery of programs, events, and initiatives. This role is responsible for maintaining internal systems, board and district coordination, and documentation necessary to support the DDA's mission of advancing economic development and downtown vitality in alignment with the Main Street Four Point Approach®, with particular emphasis on Organization and Promotion. This is a public facing role, and the candidate must be very comfortable communicating and interacting with the public, government and business community.

Qualifications:

• Working knowledge of Municipal government procedures a plus
• Professional attitude and ability to work with the public, municipal officials, volunteers and merchants
• Working knowledge of Main Street America a plus
• Strong organizational skills with attention to detail
• Willingness and ability to learn quickly, without significant oversight
• Ability to work cooperatively with others
• Strong communication skills, both written and oral
• A degree in communications, office administration, marketing, or journalism is desired.

Duties :

• Create and/or edit content for o Board and Committee Informational Materials o Business and Community notices and communications
• Serves as administrative resource person to DDA Director, Marketing Coordinator and DDA Board o Assist with bookkeeping functions, processing invoices, expenditures, and support general ledger organization including use of BS&A or similar municipal accounting software o Assist in Preparation of Agenda Packets for monthly meetings using MuniCode agenda software o Liaison for all merchandise sales including Downtown Dollars.

o Manage administration of DTLO office, password(s), software support and supplies. o Manage other special programs, projects and events, as needed o Assists with preparation and distribution of materials supporting the organization including fliers, brochures, posters, newsletters and survey distribution as necessary o Working knowledge of all active workplans o Performs other duties as required o Office organization, supply, and coordination with cleaning and maintenance services Knowledge of the following a plus, willingness to learn is a necessary skill: The four-point Main Street approach to assist in the recruitment and management of volunteers Microsoft Office Suite - with an emphasis on Word and Excel Use of cloud based storage and document creation, storage and editing. Social Media, including posting, metrics, and data Snap Retail (Email services) Canva.com (Graphics), or similar content creation software

Job Type:

Part-time Pay:

$20.00 per hour

Benefits:

Flexible schedule

Work Location:

In person