Administrative Coordinator

Description We are looking for an Administrative Coordinator to join our team on a long-term contract basis in Edina, Minnesota. This role requires a detail-oriented individual who excels at vendor research, data tracking, and maintaining relationships with service providers. The ideal candidate is tech-savvy, proactive, and comfortable using AI tools to enhance efficiency.

Responsibilities:

• Conduct thorough research to identify suitable vendors for various services, including plumbing, HVAC, landscaping, and electrical needs.
• Utilize online tools such as Google Maps and other technologies to evaluate vendor options and compile data into organized trackers.
• Develop and maintain strong relationships with vendors by ensuring contracts are updated annually and service quality is monitored.
• Collaborate with internal teams to script processes and implement efficient workflows.
• Apply creative problem-solving strategies to locate vendors in challenging geographical areas.
• Stay updated on advancements in AI technology and leverage tools such as co-pilot to optimize vendor sourcing.
• Handle administrative tasks such as scheduling, calendar management, and answering inbound calls.
• Ensure all documentation and databases related to vendor contracts are accurate and up-to-date.
• Provide consistent support in managing soft service lines to meet organizational needs.
• Monitor and report on vendor performance to ensure compliance with service agreements. Requirements
• Proven experience in administrative coordination or a similar role.
• Strong research skills, particularly in vendor identification and evaluation.
• Proficiency in using online tools and technology, including AI solutions.
• Ability to think creatively and solve problems in unique or challenging situations.
• Excellent organizational and data management skills.
• Strong communication abilities for maintaining vendor relationships and managing inquiries.
• Comfort with multitasking and handling various administrative responsibilities.
• Familiarity with calendar management and scheduling tools.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .