Administrative Coordinator

• CAS Deans Office and Schwalb Center University of Nebraska at Omaha
• 4.1 Omaha, NE Job Details Part-time | Full-time $22.11
• $23.

08 an hour 18 hours ago Qualifications Confidential information handling High school diploma or GED Managing budgets in a finance role Financial records management Organizational budget management Full Job Description

GENERAL REQUISITION INFORMATION EEO

Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement. Job Title Administrative Coordinator

• CAS Deans Office and Schwalb Center Job Grade AB14H Division Academic Affairs College/Dept College of Arts and Sciences Department CAS Requisition Number 2026-00300 FTE (full-time equivalency) 100.00 Work Schedule Monday through Friday 8:00 a.m.
• 5:00 p.m. some hours after 5:00 with events Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity Appointment Term 12
• 12/12 months Is this position essential personnel according to the inclement weather policy? No Pay Information $22.11 per hour
• $23.

076 per hour Pay Schedule Hourly FLSA Designation Non-Exempt Position Summary As an employee of the Dean's Office in the College of Arts and Sciences, this position provides comprehensive administrative, financial, and HR/payroll support for the Schwalb Center and the Dean's Office. This position supports daily operations, coordinates events and meetings, manages budget-related activities for the Schwalb Center, and assists the CAS Business Manager with personnel and payroll processes. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information. This position also requires use of independent judgment and knowledge college and university policies.

Job Duties Responsibility Area:

Schwalb Center Administrative Support & Events Coordination Duties:

Serve as primary point of contact for phone, email, and in-person inquires Manage incoming and outgoing correspondence, including mail distribution Maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate (electronic and paper) Coordinate office operations, including supplies, equipment maintenance, and work orders Maintain Center calendars and schedules Assist with research activities for the Center Coordinate meetings, programs, and events (space reservations, logistics, catering, speakers, and materials) Prepare and distribute event communications and promotional materials, in conjunction with the Marketing and Communications Manager Maintain databases, contact lists, and administrative systems Support website updates and social media content as needed Percentage Of Time 30

Essential Function:

Yes Responsibility Area:

Schwalb Center Budget/Financial Administration Duties:

Monitor, reconcile, and track Center budgets and expenditures Prepare financial documentation and reports for review and approval Process expenses reimbursements, deposits, and financial transactions Coordinate travel arrangements and related documentation Manage honoraria payments and supporting documentation Track memberships, subscriptions, and related payments Assist and monitor grants as needed Percentage Of Time 20

Essential Function:

Yes Responsibility Area:

Dean's Office HR/Payroll and Business Office Support Duties:

Assist the Business manager with HR and payroll processes Prepare and process Personnel Actional Forms (PAFs) for new hires, rehires, funding changes, and separations/ end appointments and Recurring Payment forms (FPs) Assist with part-time instruction payment processing Assist with reappointment letters and employment

• related correspondence Review and verify bi-weekly and monthly payroll for accuracy Track employee appointments, contract terms, and renewal deadlines Maintain confidential personnel records in compliance with university policies Assist with the coordination of onboarding and offboarding processes Percentage Of Time 35

Essential Function:

Yes Responsibility Area:

Other Duties Duties:

Perform all other duties as assigned Percentage Of Time 15

Essential Function:

No Required and Preferred Qualifications Required Education High school education or equivalent Required Experience Two years of progressively responsible administrative support experience Experience with financial recordkeeping and basic budget tracking Required License/Certification n/a

Required Additional Qualifications:

n/a Preferred Education Bachelor's degree in business administration, public administration or related field Preferred Experience Experience in higher education or a similar institutional environment Experience with SAP, PeopleAdmin, or similar HR/payroll systems Experience coordinating events or programs Preferred License/Certification n/a

Preferred Additional Qualifications:

n/a Compliance Requirements Credit Check No Motor Vehicle Licensing Validity Check No Pre-employment Physical Request and Assessment No Drug Screen No