Administrative Coordinator

Administrative Coordinator Leonia, NJ 07605 $48,000

• $58,000 a year
• Part-time, Full-time $48,000
• $58,000 a year
• Part-time, Full-time Company Overview Turning Star, Inc.

has been a leader in providing flame retardant products and consulting services in the entertainment industry since 1998. As a small company with a broad impact across various sectors such as theater, film, hospitality, and aviation, we pride ourselves on our expertise in the fire safety industry, and in providing a variety of proven flame retardant solutions. Summary We are seeking a highly detail-oriented and proactive Administrative Coordinator with a positive, can-do attitude to become a valuable member of our team. This is an excellent opportunity for an individual who is eager to learn our operations, contribute to process improvements, and play a key role in preparing our office for future growth. The successful candidate will take ownership of front office activities , providing a solid foundation for significant professional development within the company. The Administrative Coordinator will serve as the first point of contact for office visitors and phone inquiries while managing general administrative tasks. This role is essential for ensuring smooth operations across sales, project management, service management, and administration. Responsibilities Answer calls in a courteous manner, answering questions about our products and services Receive and direct visitors, vendors, and clients Daily communication with customers by phone and email to price, schedule, and coordinate in-house and onsite jobs

• including shipping and receiving Maintain and update FileMaker database with accurate project details and client records Regular communication with customers and Turning Star staff to ensure project details are properly documented Communicate project changes and updates to all parties as they arise (in-house & field technicians, operations, management) Support basic bookkeeping tasks such as logging payments, creating/sending estimates & invoices, following up on open AR, and updating inventory Support the team in completing standard clerical tasks as needed Requirements Proven experience as an administrative assistant or a similar role Must have prior data entry experience, be organized and detail-oriented, and have excellent written and verbal communication skills.

Intermediate to proficient in Microsoft Word, Excel, Outlook & Teams Experience with QuickBooks is a plus but not mandatory Ability to work independently and work in a fast-paced environment while meeting strict deadlines Current Notary Public or willing to obtain within first 3 months of employment Current driver's license The position may at times require : light to heavy lifting of packages that weigh 15-50 lbs. local driving to pick up rental cars, office or shop supplies This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by management. A background check, including DMV records, will be conducted as part of the final interview process.

Shift:

7:30am-4:00pm

• Though rare, you may be expected to work outside of these hours during the week to ensure that client needs are met.

While not expected to be on call or answering emails after hours, the candidate will be expected to download Microsoft Outlook on their mobile device.

Pay:

$48,000.00

• $58,000.

00 per year

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance Application Question(s): What makes you the best candidate for this position?

Experience:

Administrative:

3 years (Preferred) Ability to

Commute:

Leonia, NJ 07605 (Required)

Work Location:

In person