Administrative Coordinator New York Posted:

09/28/2026

Employment Type:

Temporary

Job Number:

20615

Pay Rate:

$25-30/hour

Job Description We are seeking a motivated and organized Administrative Coordinator to provide day-to-day support to a senior executive in the financial services industry. This is a great opportunity for someone early in their administrative career who is eager to gain experience in a fast-paced, professional environment. The ideal candidate is detail-oriented, proactive, and eager to learn. In this role, you'll assist with managing schedules, organizing travel, processing expenses, and supporting smooth communication within the executive's team and across the organization.

Key Responsibilities:

Calendar Support:

Help coordinate and maintain the executive's calendar by scheduling meetings, appointments, and events.

Travel Coordination:

Assist with booking travel arrangements, including flights, hotels, and transportation.

Expense Reporting:

Prepare and submit expense reports using Concur (or similar tools); training will be provided as needed.

Administrative Support:

Provide general administrative support to help keep the executive organized and prepared.

Communication Assistance:

Support email and meeting follow-ups to help facilitate clear communication across teams and with external contacts.

Document Handling:

Maintain files and handle sensitive information with discretion and professionalism.

Team Collaboration:

Work closely with other team members and departments to support shared goals and ongoing projects.

Learning Mindset:

Show an interest in the financial services industry and a willingness to grow within the role.

Job Requirements Qualifications:

1-2 years of administrative or office support experience preferred; internships or part-time experience also welcome.

Comfortable using Microsoft Outlook, Word, Excel, and other common business tools.

Willingness to learn Concur or similar expense software.

Strong organizational skills and attention to detail.

Clear and professional communication skills.

A positive attitude, dependability, and willingness to pitch in where needed.

High level of professionalism and discretion when handling confidential information.